COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
January 10th, 2012

Meeting called to order by Penny H. at 7:34 p.m.

1. Members Present: Pearlena Wood, Frank Aubin, Jim Harper, Richard Kennett,
Bertha Gravelle, Rob Gravelle, Bill Sampson, Dawn Peters, Bryan Harper, Darcy
Dean, Roger Walker, Penny Howard, Dion Moreau, Terry Moreau, Wayne Foster,
Kris Gilchrist, Richard Browning

2. Dawn P. read the minutes from the November 29th, 2011 general meeting
The J.O.P. Qualifier in New Business- date was December 4th not November 4th
Richard K moved to adopt them as read, 2nd by Pearlena W. passed

3. Correspondence: Al Wills Shoots, FCA Monthly Report, Outdoor Hub Newsletter-sent
to Jim H. (maybe unsubscribe), Christmas gift membership-sent to Penny H. and
Richard K., New targets to buy-sent to Penny H. and Bryan H., Jeff Trapp- drop ins-
I sent him the Family Night info, this years FCA forms-sent to Penny H. (she did
not received them will resend), Andrew Reeve-attending the field shoot-sent to Rick
D.
By Mail: ISCU Bank and Gaming Statements, Hydro, ISCU Invoice on our insurance
Policy, Cowichan Women Against Violence Newsletter, B.C. Registry-our Business
Number

4. Treasurer’s Report: There is not one this month as did not have books

5. Old Business:
· Safety Committee – Richard K. – nothing has changed, everything looks safe
· Field Target Course – Roger W. – fixing the inside wall tomorrow
· Safari Shoot – Bryan H. – starting for set up this weekend
· Maple Bay Elementary – Bryan H. – nothing new
· The New Year’s Party – Dawn P. – went really well about 65 people attended

6. New Business:
1. JOP going to BC Winter Games – Bill Sampson – Winter Games are on February 23-26th the cost is $150.00 per child with four children attending with a total of $600.00
Bill S. motioned to have the club pay for the total amount of $600.00, the kids to pay back the club $75.00 each ( which will be rebated back to the kids at the end of the games from the BC Winter Games) for the kids to attend the BC Winter Games, 2nd by Bryan H. passed
Bill S. motioned to pay for t-shirts and track pants for the kids and coach/chaperone going, up to $150.00, 2nd by Darcy D. passed

2. Glade International Competition – Darcy Dean –
Darcy D. motioned to renew our Glade International subscription of $40.00, 2nd by Richard K. passed
3. April – Richard Kennett – Outdoor Sports Show on April 21-22nd has asked us to put a booth up at the show (sort of like Duncan Days). Will need help with set-up on the 20th of April and some people to help man the booth
Roger W. motioned to pay $200.00 toward the entry costs, 2nd by Pearlena W. passed
4. Regional Indoors J.O.P. on April 15th starting at 9:00 a.m.
5. Local Sport Develop Funding Grant of $2,000 – Darcy D. to put the application in for this
6. Glade Shoots from April – September you must submit 6 scores
7. Georgia N. sent in her dates and one needs to be changed – Dawn P. will phone her tonight (same day as the inside wall)

7. Director’s Reports:
3D Bryan Harper – pre bill in for animals
Hunting Jim Harper – no kills right now but, Jim wants to put up a
board so you can put your pictures up on it of your kills, a
notice to go out
Maintenance Dion Moreau –new locks will be done on the 15th and a new
dead bolt on the equipment door
JOP Bill Sampson – 14-15 kids and the new time is 7:00 – 8:30 p.m.
Club Supplies Penny Howard – Ok
Family Night Richard Kennett – doing really well with good turnouts
Membership Karen Turner – absent – 159 members
Target Rick Dudman – absent
Communication John Ladouceur – absent
Director At Large Darcy Dean – sending out a donation letter for the Safari Shoot
Co-ordinator Bertha Gravelle – mail match started with 17 listed, March 4th
is the Indoor Regions

8. Date of next meeting: February 7th, 2012

9. Motion to adjourn: Motion to adjourn by Richard K. at 8:10 p.m., 2nd by Bryan H.
passed

COWICHAN BOWMEN ARCHERY CLUB
ANNUAL GENERAL MEETING
November 29th, 2011

Meeting called to order by Penny H. at 8:04 p.m.

1. Members Present: Pearlena Wood, Gina Wood, Karen Turner, Marc Laverty, Frank
Aubin, Jim Harper, Doug Taylor, Dyan Taylor, Al Wills, Mike Gravelle, Alfred Braun,
Richard Kennett, Sean Legras, Bertha Gravelle, Rob Gravelle, Crystal Daigneault, Bill
Sampson, John Ladouceur, Bruce Peters, Dawn Peters, Bryan Harper, Brad Luckhurst,
Darcy Dean, Roger Walker, Rick Dudman, Penny Howard, John Barron, John Panke,
Dion Moreau, Terry Moreau

2. Dawn P. read the minutes from the November 30th, 2010 Annual General Meeting
Richard K. moved to adopt them as read, 2nd by Dion M. passed

3. There was an extraordinary meeting on December 14th, 2010
Dion M. moved to accept the extraordinary meeting as read, 2nd by Frank A. passed
4. President’s Report: President’s Annual Report 2010-2011
We had a very busy year this year and accomplished a lot.
In December we updated the by-laws for the club.
Our Winter League is still having fun shooting on Sundays.
Thanks to Darcy Dean for getting us involved in the Glade International Competition.
Cowichan Bowmen bought a “Gator” this past April, we have used it a lot to take out animals and supplies. Occasionally it gets stuck, but someone is always able to pull it out. Thanks to Bruce Peters for organizing and fixing the Gator.
We participated in Duncan Days this summer, we gave the public a taste of shooting into a refer truck. Thanks to Roger Walker for setting up and organizing, Nicolson’s for the use of the truck and all the volunteers that came out to teach the public.
Adopt a butt is in full swing, we have two butts named 6- Hidden Treasures and 9- Sanctuary, check them out. Anyone else named their butt?
We now have a business cards for the directors to use and t-shirts and bumper stickers advertizing the Hell Hole shoot and we have evolved into the future with a site on Facebook , check it out.
We put on a coach training clinic in September, taught by Ron Ostermeier and now have 6 new 2nd level coaches, John Ladouceur, Roger Walker, Dewi Griffiths, Bill Sampson, Darcy Dean and Sierra Dean bringing our total to 18. While Ron was out he also put on an equipment clinic and came to JOP and coached the kids.
We had an archery clinic in September to help our interested archers and several shooting clinics, thanks to Rick Ellis for organizing.
Many groups have used our club and facilities, Search and Rescue, Boy Scouts, Cubs and Pathfinders and as well as other children’s groups, lots of them have asked to return.
Cowichan Bowmen bought a container to store equipment, thanks to Rick Dudman for finding and placing it in the back of the club house.
We are working on the electrical, lights and power for the container and upgrading for the club house. Thanks to Kent Willner for all his work.
We moved the broadhead target to the right hand side of the target field for safety measures. Thanks to Rick Dudman and his helpers.
We have some great shoots, including the January shoot, the Mail Match, the Hell Hole, the JOP indoors and outdoors, the BC Outdoors and the Harvest Moon. I got great feed back on all of these shoots.
Thanks to all who help keep the club running, ( I can’t name all of you but you know who you are), chopping and stacking wood, sweeping floors, cooking, washing toilets, trail cleaning, bush whacking, raking leaves, burning , target building, rabbit chasing and much more.
Looking forward to the coming year, where we will be sending 3-5 kids to the BC Winter Games, helping out Ken Cameron and Al Wills putting on the Canadian Championship’s in the summer and putting on all of our great tournaments.
5. Vice-President’s Report: To start with I would like to thank last years executive for their work in the past year as well as all the other members that came out and helped when needed. Rick, Brian, Richard and Bruce need an extra thank you for all the time and work they put in to make things happen. Roger Walker

6. Year End Fiscal Report – Karen Lundstrom – Karen made the following
recommendations:
1. Online banking
2. Cash and receipts should always total the amount
3. Bank statements should be reviewed by a second club member
Karen did not charge the club anything for her services and we all agreed to give her
a letter for a free archery lesson

7. New Business:
· Elected directors and executive fees be waived – Darcy D. motioned for the executive
and directors get memberships free on what was paid last year, 2nd by Dion M. passed
· BCAA membership will not be included in annual individual membership. The club will still have a membership in the BCAA. Every member should recognize that they need insurance through their house insurance or private insurance for their protection. We should have this on our website and in our package for new members and on application form as well
· Event Co-ordinator (director 13) – keep care of shoots, mail match, scores, postings, archery events and looking after all the paperwork as well as applying for shoots – Roger W. motioned for the Director Event Co-ordinator, 2nd by Pearlena W. passed

8. Election of Executive for 2011/12 – Frank Aubin conducted the meeting. Frank A. call
for nominations for each of the executive position, and where there was only one person
standing for a position he declared them by acclimation
President Penny Howard
Vice-President Roger Walker
Secretary Dawn Peters
Treasurer Dawn Peters

9. Election of Directors for 2011/12 – Frank Aubin conducted the meeting. Frank called
for nominations for each of the directorships, and where there was only one person
standing for a position he declared them by acclimation
3D Bryan Harper
Family Night Richard Kennett
Maintenance Dian Moreau
J.O.P. Bill Sampson
Target Rick Dudman
Clubhouse Supplies Penny Howard
Director-At-Large Darcy Dean
Communications John Lacouceur
Hunting Jim Harper
Membership Karen Turner
Event Co-ordinator Bertha Gravelle

10. Election of Auditors: Bertha G. agreed to do this and everyone agreed

11. Other Business:
1. Changing of lock combinations – Dion M. – January 15th, 2012 – a notice will be sent out
2. Dates of Shoots:
Safari Shoot January 29th, 2012
Indoor Regionals March 4th, 2012
Hellhole Shoot June 2-3rd, 2012
900 Round Field Shoot July 22nd, 2012
Canadians Champ. August 8th, 2012
Harvest Moon Shoot October 14th, 2012
3. Glade Shoot Award went to Roger W. for second place

12. Motion to adjourn: Motion to adjourn by John L., 2nd by Dylan T. at 9:05 p.m.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
November 29th, 2011

Meeting called to order by Penny H. at 7:31 p.m.

1. Members Present: Pearlena Wood, Gina Wood, Karen Turner, Marc Laverty, Frank
Aubin, Jim Harper, Doug Taylor, Dyan Taylor, Al Wills, Mike Gravelle, Alfred Braun,
Richard Kennett, Sean Legras, Bertha Gravelle, Rob Gravelle, Crystal Daigneault, Bill
Sampson, John Ladouceur, Bruce Peters, Dawn Peters, Bryan Harper, Brad Luckhurst,
Darcy Dean, Roger Walker, Rick Dudman, Penny Howard, John Barron, John Panke,
Dion Moreau, Terry Moreau

2. Dawn P. read the minutes from the October 4th, 2011 general meeting
Jim H. moved to adopt them as read, 2nd by Pearlena W. passed

3. Correspondence: Al Wills Shoots, FCA Monthly Report, Jenna-workshop on building
bows-sent to Penny H. & Roger W., Bench Scouting Group-already done, John Winter-
putting ad on our website-sent to John L.,
By Mail: ISCU Bank and Gaming Statements, Renewal for our ISCU Insurance, thank
you letter from WAVS for our donation of Halloween goodie bags, Ministry of Finance-
registration form, Hydro

4. Treasurer’s Report: Please find the attached copy as they are self explanatory
Darcy D. moved to accept the treasurer’s report, 2nd by Pearlena passed

5. Old Business:
· Safety Committee – Richard K. – nothing new
· Field Target Course – Rick D. – we are good
· The raffle and how it went with new format – Darcy D. – went fine
· Harvest Moon Shoot – Bryan H. – went well, 60 people attended, good was had by all
· Renting our Club for the Canadian Field Round – Al W. – it has been advertised on the radio and Al is working with Bryan
· Possible Grant – Penny H. – did not get it
· Maple Bay Elementary – Bryan H. – nothing new
· Sponsoring a target for next year’s Nationals – Bryan H. – if we donate a target we get to take it home with us, there will be no shipping and replacement for borrowed targets if damaged
Bryan H. Motioned to loan our reinhart targets out, 2nd by Dylan T. passed
Bryan H. Motioned to buy targets up to $2,000, 2nd by Brad L. passed
· Halloween Party – Dawn P.- everyone had a wonderful time
· Upcoming Electrical work – Penny H. – Kent Willner has been getting lots of work done

6. New Business:
1. We need to order some ethafoam – Rick D. – we really do need it
Rick D. motioned to get 21 sheets at $5,500, 2nd by Jim H. passed
2. The New Year’s Party – Dawn P. – starts at noon on the first, a note to follow
3. J.O.P. Qualifier is on Sunday, November 4th, at 10:00 a.m.
4. Pathfinders will be taking over the clubhouse on March 31st to April 1st, need coaches to help for this, price is around $150.00
5. Georgia Newsome – needs to get approval for her classes on December 13th her other dates will be forthcoming as they are not known at this time – passed
6. January 15th is the Mica Shoot in Victoria
7. The Regionals are on March 4th at our club
8. Scouts are booked on January 27th
9. Safari Shoot is on the 29th of January

7. Director’s Reports:
3D Bryan Harper – nothing new
Hunting Jim Harper – picture of an elk is hanging at the club
Maintenance Bruce Peters – nothing new
JOP Roger Walker – going good 11-15 kids out, 2 new kids coming
from Duncan Days
Club Supplies Penny Howard – fine
Family Night Richard Kennett – Really well with new people coming
Membership Richard Browning – 43 members
Target Rick Dudman – going good, needs 4 able bodied guys with
shovels to make a pass in the broadhead pit with chips at
10:00 a.m. to start for 1- 1 1/2 hours
Communication John Ladouceur – let John know about things that are happening
so he can get them on the website
Director At Large Darcy Dean – nothing

8. Date of next meeting: January 10th, 2012

9. Motion to adjourn: Motion to adjourn by Crystal D. at 8:02 p.m. 2nd by Frank A.
passed

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
October 4,2011

Meeting called to order by Penny h at 7:35 pm

1. Members Present: Penny Howard, Roger Walker, Richard Kennett, Bryan Harper, Richard Browning, Rick Dudman, John Ladouceur, Darcy Dean, Frank Aubin, Aaron Laming, Dion Moreau, Bertha Gravelle.

2. Minutes: Bertha G. read the minutes from the September 13th general meeting as amended. Moved by Bryan H. Seconded by Aaron L.

3. Correspondence: ISCU Statement, Hydro Bill, Al Wills Shoots, Archery Canada News. Emails as read out and attached.

4. Treasurer’s Report: Please find the attached copy as they are self explanatory.
Amendment noted: Darcy Dean received $500 not $1000.
Moved as amended by Frank A seconded by Darcy D

5. Old Business:
· Safety Committee: Eric W Absent. Richard K reported nothing new.
· Field Target Course: Rick D reported everything good. Butt got moved.
· Glade International Competition: Darcy D has wrapped up for the year. Reported on the how our archers placed. New season runs January to September.
· What the Nanaimo Club does with their raffle: Darcy D on the rules that have to be complied with. There is a lot of paperwork. Received licence for Harvest Moon shoot.
· Harvest Moon Shoot; Bryan H – Still working on layout. Will send out email for Workparty. Roger Walker will arrange for Tim Hortons.
· Renting out Club for the Canadian Field Round: Bryan H – Working out the details with Al Wills. Is do-able. We would be co-hosting. Date Aug 8, 2012. Moved by Bryan H Seconded by Dion M to hold the Canadian Field Course round at Cowichan Bowmen. Passed
· Possible Grant: Darcy D- Application for a $2,000 Grant. We could make some targets wheelchair accessible. Change one of the targets to an in and out. Plan to try it out on two targets. Grant submitted.
· Maple Bay Elementary: Bryan H- Waiting for schedule
· Sponsoring a target for next year’s Nationals: Bryan H – no new info

6. New Business:
1. Setting Date for the AGM – Penny H- November 29,2011
Moved by Aaron L and Seconded by Bryan H . Passed
Motions to be presented to the AGM for Approval:
(a) Directors and Executive fees be waived.
(b) BCAA membership be included in annual membership
(c) Create new Director- Event Co-ordinator
2. Hallowe’en Party – Penny H- Budget of $100
Moved by Rick D Seconded by Dion M. Passed
3. Pumpkin Shoot in Nanaimo cancelled.
4. Moved by Roger W and Seconded by Dion M to purchase stretch tubing. Price not to exceed $100.
5. Electrical Work: Penny H reported on the upcomingelectrical work on the container and in the club house. Kent Willner will donate his labour. Moved by Rick D and Seconded by Richard K to approve a $500 budget. Passed.
6. 1st Bench Cub Group: wishes to use the clubhouse. Penny H to deal with. Suggested Tuesday after family night. 7:30- 8:30 pm.
7. Pathfinders wish to use the club for two weekends in March. April would be better. Penny H to respond. Will depend on our schedule.
8. Targets: Order 600 new target Moved by Rick D and Seconded by Dion M. Passed.
9. Flags: Require white flags as well. Penny H to arrange
10. Directors’ Reports:
3-D: Bryan Harper - Done
Hunting: Jim Harper – absent
Maintenance: Bruce Peters – absent
JOP Carlee Howard- absent
Club Supplies: Penny Howard – fine
Family Night: Richard Kennett – going good. Appreciates help. Armguards wearing out.
Membership: Richard Browning – just starting new season
Target: Rick Dudman – Ethafoam – no longer able to get a cut rate. May be possible to laminate. See how what we have works out before we make a decision. Someone is throwing away usable targets. Need to educate members.
Communication: John Ladouceur- Post members scores and Judges from BC Outdoor Shoot.
Director at Large:Darcy Dean as reported above.

11. Date of next meeting: Nov 29,2011

12. Motion to adjourn: moved by Richard K and Seconded by Dion M. Passed

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
September 13th, 2011

Meeting called to order by Penny H. at 7:33 p.m.

1. Members Present: Bryan Harper, Penny Howard, Richard Browning, Bruce Peters,
Dawn Peters, Carlee Howard, Rick Dudman, John Ladouceur, Jim Harper, Frank
Aubin, Darcy Dean, Randy Granbois, Aaron Laming, Pearlena Wood, Dion Moreau,
Georgina Wood (non voting), Terry Moreau (non voting), Mark Laverty (visitor)

2. Dawn P. read the minutes from August general meeting.
Rick D. moved to adopt them as read, 2nd by Darcy D. passed

3. Correspondence: Al Wills Shoots, FCA Monthly Report, Atomic Bass Jerseys sent
us information on how to get jerseys from them-sent to Penny H. and Roger W.
Penny H., Monthly outdoor newsletter subscription-it has too
much American content for us, Karl Plato is introducing new targets-sent to Penny
H. & Roger W.-we are getting a target butt to try out we hope before the Coaching
Clinic we can also keep it for the Harvest Moon Shoot
By Mail: ISCU Bank and Gaming Statements, Hydro

4. Treasurer-s Report: Please find the attached as they are self explanatory
Bruce P. moved to accept the treasurer’s report, 2nd by Pearlena W. passed

5. Old Business:
· Safety Committee – Eric W. – absent
· Field Target Course – Rick D. – someone has removed 3 target butts off the field course
· Glade international competition – Darcy D. – 16 shooters attending, has gone really well, the next shoot is on September 24th, 2011 and it is over at the end of September
· What the Nanaimo Club does with their raffle – Darcy D. – we need a Class D. license to run our raffle. No more than $500.00 spent on prizes, donated prizes are not included in this amount. Donated prizes are not included in this just prizes that are paid for by the club. The fee for this license is only $10.00. Darcy will set up for the next shoot.
· Members are not getting emails – John L. – John has opened a Cowichan Bowmen “g” account which includes membership information with a calendar of events. You can use cell phone access to check this account. Take the next six months to work with both email accounts. If someone wants an ok sent out an email to all directors for an ok first then to the president who sends to John L. to send to the membership
· B.C. Outdoors – Rick D. – it went really good. Some of the rules were a little twisted and some shooters did not know where to go. It was a lot better than last year and there were positive responses. We made $1,870.32 after everything was paid out. Dawn P. will compile a list of our members who placed and our judges
· How did Darcy Dean do at the World Police and Fire Games – Darcy D. – Thanks to everyone for the funds, they helped. Hurricane Irene was upon them when they got there but, he still took 7th place in the target round. Took 6th place in the 3D Shoot and pictures are to follow. Our course is way safer!

6. New Business:
1. Harvest Moon Shoot – Bryan H. – is laying out the course shortly with an email to follow. Darcy D. will get prize monies soon to start buying for the raffle table
2. Start to discuss the AGM – Penny H. – at the AGM there is a vote for executive and directorships. If the directors could write a short description of their responsibilities it would help for those that might be interested in running
3. Renting out the club for the Canadian field round – Penny H. – this is happening if Cowichan Bowmen agrees to terms, on August 8th, 2012 may have to set up 12 targets and shoot them twice – the practice is on the 7th of August. Need target repair people and we will get $30.00 per shooter. We will try to use Victoria Bowmen’s butts if we can. Al W. will talk to Bryan H. and will come to the next meeting to discuss this further
4. Road signs are missing – Richard B. will make some more but, we have to check with hydro first on where we can put them
5. Coaching Clinic – Rick E. – With Ed Wilson, need to send out an email to members that the club is being used both days
6. Possible Grant – Penny H. – the grant could be used for butts that are wheel chair assessable. Darcy D. will look it over the grant form, and Frank A. will help
7. Sponsoring a target for Next Years Nationals – Bryan H. – Bryan H. will hear about the National’s next month-tabled till then
8. Maple Bay Elementary – Bryan H. – wants Cowichan Bowmen to come and let the kids try archery. We will have to check this out first

7. Director’s Report
3D Bryan Harper – done
Hunting Jim Harper – broad head pit outside is shotout-we are going
to check it out with the new target. We need new ethafoam.
See if we can do a group purchase with other clubs first
Maintenance Bruce Peters – yeah
J.O.P. Carlee – it was awesome, there were ten kids and they did the
Field Course and talked about going to Vernon
Club Supplies Penny Howard – topped up
Family Night Richard Kennett – absent – going fine
Membership Richard Browning – 303 members
Target Rick Dudman – broad head pit is being moved this Sunday
(butt will be movable)
See if we can get a better price by doing a group purchase
with other clubs first.
Communication John Ladouceur – already communicated
Director-At-Large Darcy Dean – not much

8. Date of next meeting: October 4th, 2011

9. Motion to adjourn: Motion to adjourn by Carlee H. at 8:56 p.m. 2nd by Bryan H.
passed

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
August 9th, 2011

Meeting called to order by Penny H. at 7:40 p.m.

1. Members Present: Bryan Harper, Penny Howard, Richard Browning, Bruce Peters,
Dawn Peters, Carlee Howard, Rick Dudman, John Ladouceur, Roger Walker, Alfred
Braun, Jim Harper, Frank Aubin, Rob Gravelle, Eric Walker

2. Dawn P. read the minutes from July general meeting
In Old Business where members are not getting emails should be sent out email not
notice
Jim H. moved to adopt them as read, 2nd by Richard B. passed

3. Correspondence: Al Wills Shoots, Martyna Zebrowska from Polland wrote wanting
pictures of athletes (we have decided to ignore this at this time), Hasta Luego from
Grand Prairie sent us their poster for their 3D Shoot (I copied it and hung it at the club),
Darlene Tully from Cowichan Lake Community Services wanting to set up for a group
of 17 kids to try archery (it is on August 16th, with four coaches and starts at 1:00 p.m.)

4. Treasurer’s Report: Please find the attached as they are self explanatory
Rick D. moved to accept the treasurer’s report, 2nd by Roger W. passed

5. Old Business:
· Safety Committee – Eric W. – nothing
· Field Target Course – Rick D. – all put back together. The work party went well and thanks to all that came. The Target Course is not being touched until the week before the shoot
· Our club interest in Duncan Days – Roger W. – Thanks to all the guys that set up and took it down. Did a really good job and a whole lot of interest was shown. Thanks to Carlee for the roofing on the stairs. Thank you letters have been sent out to the community involved
· Purchase a container for storage- Rick D. – we got it coming on Friday morning at a cost of $500.00. It is going to cost close to $100.00 for hauling it. Thanks to Rick for all your work to get the spot cleared for it
· Glade international competition – Darcy D. 16 active shooters and the next shoot is this Saturday August 13th
· Al Wills budget for the Canadian Championship – Penny H. – Al wants everyone to know that he is on board and also Ken Cameron will give us support as well for this event. There was a big discussion on moving butts and not and maybe Search and Rescue might be willing to do this for a free weekend at our club. Decided that 24 field targets would be a stretch, and possibly a safety concern. In the end it is a really good idea but, it stretches our abilities
Carlee H. motioned to decline this shoot, 2nd by Dawn P. passed
· What the Nanaimo Club does with their raffle – Richard K. – nothing new – must find out about the max of $500.00 we cannot spend (donations are included or not) need to have it done for next spring sometime
· Members are not getting emails – John L. – John did not get what is needed to go onto the cowbowman website so now he has been told so it will be forthcoming
· B.C. Outdoors – Rick D. – it is coming, it will all be together when it arrives. Bertha G. is doing registration

6. New Business:
1. How did Bryan H. and Alfred B do at the Nationals – Bryan H. & Alfred B.- it seems that Bryan H. came in 3rd in his category and Alfred B. came in 4th in his. One thing Bryan H. brought up was that our courses are safer than their’s. At the Nationals Bryan H. was in a shoot called The Grand Prix where the top shooters take one shot and the closest to the middle keep shooting until the last one stands, and the last one was Bryan H. (he got a trophy for this event). Bryan H. wanted to motion to sponsor a target for the next Nationals but, we are going to table this to next meeting, so Bryan H. can find out more information.
2. The combination lock on the gate is not being closed after the tumblers have changed. We need a one on one lock school with the locks on our brochure
3. Roger W. wants to put how well our members did at the Nationals in the paper. Bryan is going to write something up for it and phone the Citizen to see if they will do a write up. We should all be able to recognize their accomplishments.
4. Jim H. motioned to donate to Darcy Dean who is attending
the World Police and Fire Games 2 t-shirts, and one golf
shirt, and pins, plus $500.00 to help with travel costs 2nd
by Roger W. passed

7. Director’s Report
3D Bryan Harper – nothing
Hunting Jim Harper – nothing
Maintenance Bruce Peters – nothing
J.O.P. Carlee Howard – closed for the season
Club Supplies Penny Howard – nothing
Family Night Richard Kennett – absent – slow and steady
Membership Richard Browning – 296 members
Target Rick Dudman – about the same as above
Communication John Ladouceur – B.C. Archer is on the website, the changes
for the shoot-updates. Bryan’s H. kill is on the website
Director-At-Large Darcy Dean – absent

8. Date of next meeting: September 13th, 2011

9. Motion to adjourn: Motion to adjourn by Carlee H. at 8:37 p.m. 2nd by Rick D. passed

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
July 12th, 2011

Meeting called to order by Penny H. at 7:30 p.m.

1. Members Present: Bryan Harper, Darcy Dean, Penny Howard, Richard Browning,
Bruce Peters, Dawn Peters, Richard Kennett, Carlee Howard, Rick Dudman, John
Ladouceur, Al Wills, Roger Walker, Don Macdougall, Alfred Braun, Bill Sampson,
Vickie Mitchell, Janis Hagell, Brad Luckhurst, Jim Harper

2. Dawn P. read the minutes from June general meeting
There were omissions or errors from last meeting
a) Jim Harper was missing from members present
b) It is the Gaming Statement that was spelt wrong in Correspondence
c) It is the Target Range not the Field Course in Old Business
d) It was the Lottery that forced the Nanaimo Club to change how they did their raffle in
New Business
e) It was to read a note to except the Cowbowman on their emails in New Business
f) Motion to adjourn was passed by all
Roger W. moved to adopt them as read, 2nd by John L. passed

3. Correspondence: Al Wills Shoots, FCA Report, Ryan Eavis what days we shoot on-
I emailed him and gave him our Family Night times and drop in fee, and ad for a
sale of a reefer box-sent to Penny H.
By Mail: ISCU Bank and Gaming Statements

4. Treasurer’s Report: Please find the attached as they are self explanatory
Bruce P. moved to accept the treasurer’s report, 2nd by Richard K. passed

5. Old Business:
· Safety Committee – Richard K. – looks good
· Field Target Course – Rick D. – it is coming, could be worked on though
· Our club interest in Duncan Days – Roger W. – it is happening, we need all the slots filled. We are using a trailer with curtain at the end. If you have any bags at home please bring them as stoppage so it does not put a hole in the trailer. There must be 3 people at all times for best coverage. There will be flags and posters up on the trailer. There will be water for all the volunteers and if you have it wear club shirts. Richard B. has all the paper work on him if need be.
· Purchase a container for storage – Penny H. – Penny is still at a standstill but Rick D. has found one in good shape for $500.00 after it is emptied which we will get Cowichan Towing to move it.
· Glade international competition – Darcy D. – as of July 2nd there were 10 shooters all doing very well
· Finding a bookkeeper/accountant for out books – Dawn P. – Dawn will keep trying to contact Bertha G. and Crystal D.
· Finding or buying a new fridge – Penny H. – were are waiting until our fridge goes completely
· Al Wills budget for the Canadian Championship – Al W. – Al wants us to think about it right now. There will be 100-120 shooters he thinks, and will be the second week of August. Al will need to know by no later than Mid September to get things underway. We will need people to do this so Al is to make something to send to all our members for their help. Brad L. has volunteered his wife Sheri to help for this event as she has been involved in similar events.
· What the Nanaimo Club does with their raffle – Richard K. – we can only apply twice a year and must keep a record of all raffle prizes bought. We also have to keep all tickets and who wins them. The most expensive is $500.00 and we cannot spend more than you make. We have never done it right.
· Members are not getting emails – Penny H. – John L. to send out notice on what they should be doing

6. New Business:
1. B.C. Outdoors – Penny H. – there has been no registration as of yet. Rick D. to check target faces and order some
2. Bill S. had pictures of Williams Lake targets made of donacona hung with a bar and leave hanging free. It can also be made fixed as well.
3. Bryan H. is asking for help with expenses to attend the Nationals in Regina for himself and Alfred B.
John L. motioned for funding for Bryan H. and Alfred B. to attend, 2nd by Brad L. passed
($500.00 for each out of Athlete Assistance Fund)

7. Director’s Report
3D Bryan Harper – nothing
Hunting Jim Harper – nothing
Maintenance Bruce Peters – nope
J.O.P. Carlee Howard – kids outdoors two from Nanaimo and nine
from here. Carlee got a birthday cake, weather was great.
J.O.P. is closed until September the week after school starts
Club Supplies Penny Howard – topped up
Family Night Richard Kennett – a few new people – not crowded
Membership Richard Browning – 286 members
Target Rick Dudman – still in progress
Communication John Ladouceur – no pictures of Bryan’s kill yet
Director-At-Large Darcy Dean – nothing

8. Date of next meeting: August 9th, 2011

9. Motion to adjourn: Motion to adjourn by Carlee H. at 8:32 p.m. 2nd by Jim H. passed

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
June 14th, 2011

Meeting called to order by Penny H. at 7:31 p.m.

1. Members Present: Bryan Harper, Darcy Dean, Penny Howard, Richard Browning,
Bruce Peters, Dawn Peters, Frank Aubin, Richard Kennett, Carlee Howard, Rick
Dudman, John Ladouceur, Al Wills

2. Dawn P. read the minutes from May general meeting
Richard B. moved to adopt them as read, 2nd by Richard K. passed

3. Correspondence: Email for May – Al Wills Shoots, Robin Hicks about participating
in our shoot-sent to Bryan H., Poster for shoot in August from Grand Prairie-put up
at the club, FCA Report, Willem sent in a bow ad for sale-sent to John L.
By Mail: ISCU Bank and Gamily Statements, Post Office Box renewal (paid), Hydro

4. Treasurer’s Report: Please find the attached as they are self explanatory
John L. moved to accept the treasurer’s report, 2nd by Darcy D. passed

5. Old Business:
· Safety Committee – Richard K. – nothing knew just that the targets should be staggered on Field Course
· Field Target Course – Rick D. – putting it back together for the B.C. Outdoors
· Our club interest in Duncan Days – Richard K. – times to cover are Friday July 15th from 3-7 p.m. and Saturday 16th from 10-4 p.m.
We will need people to man the booth with basic instructions on archery, it would run with 2-3 at a time would be nice
A sign up sheet for anyone that will do 2 hour shifts for this
· Hellhole Shoot – Bryan H. – Went extremely well with 116 shooters, there was lots of help and what a nice prize table it was. The bbq at the bottom went well. The only thing that would be nice to have is a fire pit for all the campers on site over night.
John L. motioned to put a fire pit on site, 2nd by Richard K. passed
Frank A. to find one
· Purchase a container for storage – Penny H. – a Rob Carlson has one – refer box 26 feet costing $3,000 minim bid. Rick D. has a few leads right now that he is following. Need to check with Doug T. as well
· Glade international competition – Darcy D. – it was fine

6. New Business:
1. Finding a bookkeeper/accountant for our books – Dawn P. – decided to ask Bertha G. and Crystal D. if they would take on this task
2. Booking the clubhouse on July 7th and 12th for 12 children – Penny H. – we are saying no at this time
3. Pay for repairs for Alfred’s Quad – Penny H. – Richard B. motioned that we pay to have Alfred’s broken tail light to be fixed, 2nd by Bryan H. passed
(Bryan H. to get a hold of Alfred on how much it would cost)
4. JOP Outdoor Tournament and paying for the registration – Carlee H. –
Carlee H. motioned to have the club pay for the JOP kids registration
on June 26th 2nd by Richard K. passed
5. Finding or buying a new fridge – Penny H. – the freezer part in gone so
John L. motioned to get a new fridge, 2nd by Darcy D. passed
(Penny H. to take care of it)
6. Al Wills is going to present an idea – Al W. – to host next years Canadian
Championship it would run for 4 days (Thursday-Sunday) there would be
Target, Fita, 720, elimination Rounds
Al W. is going to put a budget together for our next meeting
7. A member from 2009 wants to know if she can be pro-rated as she did not
use her membership as she lived out of area at that time
Richard K. motioned to let her be pro-rated for this extraordinary
situation, 2nd by Carlee H. passed
8. The Nanaimo Club have been doing something different in running their
raffle. We need to find out how this works so Richard K. is going to find
out more information
9. Members are not getting their emails so will post them at Bucky’s. Send
to all members a note to except the cowbowman on their websites

7. Director’s Report
3D Bryan Harper – done
Hunting Jim Harper – one kill this year and Bryan H. won the
Trophy
Maintenance Bruce Peters – everything’s fine
J.O.P. Carlee Howard – thanks to all the JOP kids for manning the
tables, and putting out animals for the Hellhole Shoot
Club Supplies Penny Howard – topped up
Family Night Richard Kennett – slowed down but doing good
Membership Richard Browning – 280 members
Target Rick Dudman – still in progress
Communication John Ladouceur – wants Bryan’s H. kill pictures
Director-At-Large Darcy Dean – nothing

8. Date of next meeting: July 12, 2011

9. Motion to adjourn: Motion to adjourn by Carlee H. at 8:33 p.m. 2nd by Jim H.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
May 3rd, 2011

Meeting called to order by Penny H. at 7:30 p.m.

1. Members Present: Bryan Harper, Darcy Dean, Penny Howard, Richard Browning,
Bruce Peters, Bertha & Rob Gravelle, Dawn Peters, Rick Ellis, Frank Aubin, John
Evans, Richard Kennett

2. Dawn P. read the minutes from April general meeting
Darcy D. moved to adopt them as read, 2nd by Bryan H. passed

3. Correspondence: Email for April – Al Wills Shoots, Mary Ostermeier-to put bids in
for next years tournaments-sent to Penny H., Roger W., Rick D., Carlee H., Bryan H.
Jan wants us to attend the Cowichan Exhibition to teach archery and see memberships-
tabled to New Business
By Mail: ISCU Bank and Gaming Statements, Hydro

4. Treasurer’s Report: Please find the attached as they are self explanatory
Bryan H. moved to accept the treasurer’s report, 2nd by Bruce P. passed

5. Old Business:
· Safety Committee _ Richard K. – checking out the 3D course this week with Bryan H.
· Target Wall/Field Course – Rick D. – absent
· Find out better rates from group insurance – Richard K. – not a lot of difference so we are leaving it as it stands now
· Search and Rescue – had a good time – the club was spotless so sending them a thank you note
· Our club interest in Duncan Days – Roger W. – working on that-has a trailer and we need people to work it with dates to come
· Helhole Shoot – Bryan H. – course is laid out we will start work parties next Wednesday evening from 5-7 p.m.
There will be a larger work party on the 14th of this month an email will be sent out
We will order one portable toilet for the shoot-order will go in tomorrow
J.O.P. is to cook breakfast (McArcher’s)
Bertha to do certificates for the winners
Saturday is a walk on start and Sunday is a 9:00 a.m.shotgun start
A bbq at the bottom of the hill and at the clubhouse to speed things up
Bruce will check the plaques for the kids
It will be FCA scoring
Dawn P. motioned to get gift certificates for John & Tanya from next door of $100.00, 2nd by Richard K. passed (for the use of their property)

6. New Business:
1. Purchase a container for storage – Penny H. – Doug Taylor is working on it
2. Glade is a international competition – posters are up and there is some interest shown
3. Business Cards – Richard B. – cards are done just see Penny H. for them
4. We are in need of a work party to clean up around the club – Bryan H. – the 14th of this month will be the big clean up
5. Hell Hole t-shirts and bumper stickers – Richard B. – they will be done on time for the shoot
6. How many judges for B.C. Outdoors is Ron Ostermeier’s question so we are looking for judges for this event
7. Roger W. wants to make the driveway graded to fix the pot holes, before June if we can.
Bruce P. motioned to spend up to $300.00 to fix the driveway 2nd by Rick E. passed
8. Jan-to promote our club at the Fairgrounds but there is a safety issue (beside a paint
ball display). We are saying no for this year but, maybe do it next year
9. Rick E. – a clinic on October 1-2 – one day for people who have taken a clinic before
and the other for people who have not taken a clinic. It will run both days from
8:30 – 5:30 p.m.
Rick E. motioned to have this clinic, 2nd by Richard K. passed

7. Director’s Report
3D Bryan Harper – done
Hunting Jim Harper – there was one trophy won
Maintenance Bruce Peters – fine
J.O.P. Carlee Howard – each night when weather permitting the kids will clean up outside, and their butt. This is how they will support their club
Club Supplies Penny Howard – fine
Family Night Richard Kennett – going good
Membership Richard Browning – 265 members
Target Rick Dudman – absent
Communication John Ladouceur – absent
Director-At-Large Darcy Dean – going pretty good

8. Date of next meeting: June 7th, 2011

9. Motion to adjourn: Motion to adjourn by Bruce P. at 8:08 p.m. 2nd by Richard B.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
April 5th, 2011

Meeting called to order by Penny H. at 7:36 p.m.

1. Members Present: Jim Harper, Bryan Harper, Darcy Dean, John Ladouceur, Penny
Howard, Richard Browning, Roger Walker, Rick Dudman, Bruce Peters, Eric Walker,
Aaron Laming, Bertha & Rob Gravelle, Cathy Park, David Hooper, Dawn Peters

2. Dawn P. read the minutes from March general meeting
Richard B. moved to adopt them as read, 2nd by Bruce P. passed

3. Correspondence: Email for March – Todd Kopas-wanted info on the Regional Shoot-
sent to Rick D., renewal web-host for another year (paid), Kidsport-application for
funding sent to Penny H. and Roger W., Carina-putting a archery program for kids and
adults for the summer – sent to Penny H., Roger W., Mary Ostermeier-will be away
from May 26th to August 3rd, sent to Penny H., Roger W.
By Mail: ISCU Bank and Gaming Statements, Hydro, FAC Certificate and Insurance

4. Treasurer’s Report: Please find the attached as they are self explanatory
John L. moved to accept the treasurer’s report, 2nd by Dave H. passed

5. Old Business:
· Safety Committee – Eric w. – tarps and (remove) seedlings have been put in behind the targets. The tarps have not been hung as yet
· Target Wall – Rick D. – Field Course – Rick D. – is looking good and there are still two butts that need to be adopted
· Find out better rates from group insurance – Richard K. – looking more into it we need to find out from a legal perspective for the size of our signs and how far apart they have to be
· Search and Rescue – Roger W. Thursday night they will be setting up a table for registration. Roger W. will be coming every day
· Our club interest in Duncan Days – Roger W. – Roger talked to someone ( replace -with the City of Duncan) about putting a trailer up within the Duncan Days area, he is waiting for a reply
· Hellhole Shoot – Bryan H. – Poster is done and sent to everyone. Has started working on layout and just wondering about when we can do work parties. Have to see what weekends are available
· Setting up tours for new members – set up when the weather gets better
· Calendar of events – Darcy D. – Darcy D. will email John L. with the calendar to put on the web site

6. New Business:
1. Purchase a container for storage – Penny H. – Penny has been pricing them,
and they are way to high (40 foot), so Doug T. is going to try to get a better
price to hold the gator and animals.
John L. motioned to get and move a 40 foot trailer for a maximum of $5,000.00,
2nd by Darcy D. passed
2. Glade is a international competition with a magazine we would have to join to have this event which would run from January – September of six rounds and you can have teams (720 round at 70 metres)
Darcy D. motioned to try this out, 2nd by Cathy P. passed
3. Ken Cameron needs information for funding so Penny H. is listing all of our events and people and clubs using our club and property
4. J.O.P. Indoor Shoot is on Sunday, April 10th/2011 and it starts at 1:00 p.m. just after the archery clinic in the morning
5. Business Cards – Richard B. – used by the directors – every director would get 25 of them. Motion was made to order these
6. We are in need of a work party to clean up around the club – Roger W. – looks a little messy out there
7. Hell Hole t-shirts and bumper stickers – Richard B. – t-shirts will have a arrow on the back and ash grey in color
Richard B. motioned to get 36 t-shirts ( large, ex. large and 2X large) and 200 bumper stickers, 2nd by Aaron L. passed

7. Director’s Report
3D Bryan Harper – targets should be here in a week or so and the
list is finished 114 targets with new 33 that are not shootable.
A system will still need to be set up for rotation of animals
Bryan to send the excel spread sheet to Penny for back up.
Hunting Jim Harper – Dawn has an email letter to send out to members
Maintenance Bruce Peters – looking good
J.O.P. Carlee Howard – absent – going well 12 shooters last night
Club Supplies Penny Howard – topped up
Family Night Richard Kennett – going well
Membership Richard Browning – 257 members
Target Rick Dudman – doing good
Communication John Ladouceur – covered
Director-At-Large Darcy Dean – not much

8. Date of next meeting: May 3rd, 2011

9. Motion to adjourn: Motion to adjourn by Bryan H. at 8:42 p.m., 2nd by Richard B.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
March 2nd , 2011

Meeting called to order by Penny H. at 7:35 p.m.

1. Members Present: Jim Harper, Bryan Harper, Brad Luckhurst, Darcy Dean,
Penny Howard, Richard Browning, Roger Walker, Rick Dudman, Richard Kennett,
Bruce Peters, Carlee Howard, Alfred Braun and Eric Walker.

2. Everyone read the minutes from Feburary general meeting
Darcy D. moved to adopt them as read, 2nd by Carlee H. passed

3. Correspondence: Email for February – dealt with.
By Mail: ISCU Bank and Gaming Statements

4. Treasurer’s Report: to be tabled until next month.

5. Old Business:
· Safety Committee – Richard Kennett – put up tarp and trees or shrubs in various spots on field course.
· Target Wall – need to take out bag, will use on field course. Trying ethafoam on edge.
· Find out better rates from group insurance – still need to compare rates
· Search and Rescue Roger W. – coming April 22-24th – Dawn to email members.
· Our club interest in Duncan Days – Roger W. – is seeing about a trailer for confined shooting.
· More targets for next shoot – Bryan working on the numbers and a list of shooting and rotation life. Bryan brought a motion to spend up to $3100. on new 3D target animals, 2nd by Jim Harper. Passed.
· Pathfinders –Penny - probably coming in April 12-13th weekend. Will need coaches.

6. New Business:
1. Hell Hole shoot – Richard B - Swap and Shop and Memorabilia. The JOP to man table – donations for selling. Poster to be put with the registration forms.
2. Bryan H. Motioned to spend up to $500.00 on a good, safe ladder for the back room. 2nd by Carlee H, Passed.
3. Bruce P. Motioned to spend $3000.00 plus tax for a utility, John Deere vehicle, 2nd by Bryan H. Passed.
4. Setting up orientation program for new members – decided we don’t need anything too formal as we give them the information in written form when they sign up and verbal form on family nights. Possible once a month arrange for a director or two to take interested parties on a tour. Put out older animals on the third weekend of each month on the field course.
5. Talked about a Calendar of Events for the club. Will put on the web site. Darcy D. to monitor.

7. Director’s Report
3D Bryan Harper -done
Hunting Jim Harper – sending out one more email
Maintenance Bruce Peters – done
J.O.P. Carlee Howard- Championships coming up March 12th and she would
like to have each kids entry fee paid for by the club out of the J.O.P.
Fund ($20.00). Seconded by Roger W. Passed
Club Supplies Penny Howard – topped up
Family Night Richard Kennett – everything is going fine – new people each night.
Membership Richard Browning – 233
Target Rick Dudman – done
Communication John Ladouceur – absent
Director-At-Large Darcy Dean – done

8. Date of next meeting: April 5th, 2011

9. Motion to adjourn: Motion to adjourn by Carlee H. at 9:00 p.m., 2nd by Jim H.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
February 1st, 2011

Meeting called to order by Penny H. at 7:34 p.m.

1. Members Present: Jim Harper, Bryan Harper, Brad Luckhurst, Alfred Braun, Frank
Aubin, Doug Taylor, John & Dee Evans, Darcy Dean, Wayne Foster, Dion Moreau,
Pearlena Wood, Terry-David Moreau (non voting), Gina Wood (non voting), Dawn
Peters, Penny Howard, Richard Browning

2. Dawn P. read the minutes from January general meeting
Bryan H. moved to adopt them as read, 2nd by Brad L. passed

3. Correspondence: Email for January: FCA Monthly Report, Al Wills Shoots, Max Baker
on his kill in Mountain Lake (with photo’s)-sent to Penny H., Roger W. and Jim H.,
Laura Richardson wants to book a birthday party in January-Penny’s reply was that the
dates do not work out this year, Karen Turner asking when Family Night is back on-sent
her the info, an email on 3D shoots in January-sent info on the Safari Shoot, Kidsport
sent a reminder of their session on January 18th at 7:00 p.m.-sent to Penny H., Roger W.,
Carlee H., L. Jackson requested info on classes for children-sent J.O.P and Family Night
information, Darcy Fox-asking about the cost of 3D shoots-sent email that all the clubs
charge the same amount per adult and club dues are different with each club, Karen
Jackson from Pathfinder’s wants to book a weekend-sent to Penny H., Roger W., cc to
Eric W., Sabrina Williams wants to book an afternoon for 12-15 children-sent to Penny H.
Roger W., cc to Richard K.
By Mail: ISCU Bank and Gaming Statements, Property Assessment, Hydro, thank you
letter from Cowichan Women Against Violence Society

4. Treasurer’s Report: Please find the attached as they are self explanatory
Doug T. moved to accept the treasurer’s report, 2nd by Pearlena W. passed

5. Old Business:
· Safety Committee – Eric W. – tabled to next meeting (absent)
· Target Wall – the new bag it is working very well
Rick D. (absent) wanted the club to buy another bag so Richard B. motioned to buy a bag for the field target course 2nd by Bryan H. passed
· Find out better rates from group insurance – Richard K. is going to look into it
· Search and Rescue Roger W. – tabled to next meeting (absent)
· Safari Shoot – Bryan H. –set up was great, about 93 shooters. There was lots of
good feedback and everyone enjoyed it (we made about $1,800.00)
· The increase in our liability insurance – Dawn P. – it’s done just waiting for the paper
work to come through
· Dart night for the Scout’s went really well, not as many as before but, everyone had fun– Penny H.
· Our club interest in Duncan Days – Roger W.(absent) – tabled to next meeting

6. New Business:
1. Bryan H. brought up the fact that we will need more target animals before the next shoot. He will go through all the animals and come up with some numbers of how many we have, and how many need to be fixed.
Dawn P. motioned to cap the maintenance fund at $4,000.00 and then 20% will go to the animal fund instead of 10%, 2nd by Bryan H. passed
2. Pathfinders and Guide’s – Penny to find out more information from them. The only weekends that Bryan does not want booked are the two at the end of May

7. Director’s Report
3D Bryan Harper – needs to know when we can have a go head on the
Hellhole Shoot from Richard Kennett
Hunting Jim Harper – email is slow coming in so sending out Jim’s letter again
Maintenance Bruce Peters – absent – new lock on the gate
J.O.P. Carlee Howard-absent – J.O.P. is going good they have the J.O.P.
Regionals coming up this Monday and she would like to have each kids
entry fee paid for by the club out of the J.O.P. Fund ($2.50). She is also,
having some T-shirts reprinted for them and once I get the final price
from Richard Browning, she would like to have those paid for as well.
Dawn P. motioned for the club to pay for the kids entry fee, 2nd by
Brad L. passed
Richard B. motioned to get t-shirts paid – about $50.00, 2nd by Jim
H. passed
Club Supplies Penny Howard – topped up
Family Night Richard Kennett – absent – everything is going fine
Membership Richard Browning – 230 members to date
Target Rick Dudman – the bag for the field course and the Mica Shoot this
Sunday (February 6th)
Communication John Ladouceur – absent
Director-At-Large Darcy Dean – nothing

8. Date of next meeting: March 1st, 2011

9. Motion to adjourn: Motion to adjourn by Bryan H. at 8:14 p.m., 2nd by Jim H.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
January 11th, 2011

Meeting called to order by Roger W. at 7:34 p.m.

1. Members Present: Penny Howard, Carlee Howard, Roger Walker, Rick Dudman,
Bryan Harper, Bruce Peters, Dawn Peters, Darcy Dean, Eric Knoll, Jim Harper,
Wayne Foster

2. Dawn P. read the minutes from November general meeting
Bruce P. moved to adopt them as read, 2nd by Bryan H. passed

3. Correspondence: Email for December: FCA Monthly Report, Al Wills shoots, Kath
Stroman-info about joining-gave Family Night days and times, 2011 Mica Shoot-sent
to Penny H. & Rick D., Becky Teasdale-about her 10 year old boy joining-sent Family
Night days and times, Peter L-to get info for his sail boat-sent to Penny H. & Roger W.
Laura Kiraly-to remind us about renewing our membership (done already) and she sent
us FCA forms for this year, Kidsport-7:00 p.m. on Tuesday, January 18th-sent to Penny
H., Roger W., & Carlee H., Ken Cameron-Zone 6 rep is needed as soon as possible,
talk to people who might be interested and please send contact info
By Mail: ISCU Bank and Gaming Statements, Hydro, ISCU renewal for insurance,
Georgia Newsome-donation cheque and membership renewal

4. Treasurer’s Report: Dawn P. does not have books at this time as Bertha G. still holds
them

5. Old Business:
· Safety Committee – Richard K. – just fine
· Target Wall – Roger W. – Roger motioned to buy one bag to try out to see how
they work out up to $200.00, 2nd by Bruce P. passed
· Find out what the cost for group insurance through B.C.A.A. Penny H. – tabled to
next meeting
· Roof is coming apart – how is it coming Roger W. – weather is the hold up will fix
it when it gets warmer
· New Year’s Bash – Dawn P. – there were lots of people and everyone had fun
· Search and Rescue was tabled from last meeting – Roger W. – last weekend in
April as far as he knows

6. New Business:
1. Safari Shoot – Bryan H. – Bryan will send out a notice for help with animal set up
2. Dawn P. motioned to increase our liability on our insurance policy from 3 million to 5 million, 2nd by Richard K. passed
3. Scout’s coming on Friday Night, January 28th to do a dart night
4. Roger W. would like to get our club interested in our club showing archery to
people at Duncan Days, this is just interest right now
7. Director’s Report
3D Bryan Harper – done
Hunting Jim Harper – Dawn P. is doing up a letter to send out to
Members. Trophies for Region 1 priority
Maintenance Bruce Peters – yep good
J.O.P. Carlee Howard – started yesterday and mail match since
October everything is going good
Club Supplies Penny Howard – top up next week
Family Night Richard Kennett-good, slow tonight though, doing very well
Membership Richard Browning-absent-sent info of 179 members to date
Target Rick Dudman-good-bought 3 spot targets from FCA and got
the last they have, now just waiting for good weather
Communication John Ladouceur-absent
Director-At-Large Darcy Dean-going shopping

8. Date of next meeting: February 1st, 2011

9. Motion to adjourn: Motion to adjourn by Carlee H. at 8:04 p.m., 2nd by Eric K.

COWICHAN BOWMEN ARCHERY CLUB
ANNUAL GENERAL MEETING
November 30th, 2010

Meeting called to order by Penny H. at 8:12 p.m.

1. Members Present: Penny Howard, Roger Walker, Dan Stewart, Richard Browning,
Rick Dudman, Bryan Harper, Bruce Peters, Dawn Peters, Randy Granbois, Darcy
Dean, Rick Ellis, Eric Knoll, Sue Livingston, Shannon Taylor, Doug Taylor, Jim
Harper, Rob and Bertha Gravelle, John Ladouceur, Don Macdougall, John Barron,
Eric Walker, Lorraine Horn

2. Dawn P. read the minutes from the November 24th, 2009 Annual General Meeting.
Doug T. moved to adopt them as read, 2nd by Bryan H. passed

3. There were no extraordinary meetings this year

4. President’s Report:
We had a very good year this year and accomplished a lot. We had a judge training clinic and now have 5 new judges, Carlee Howard, Darcy Dean, Richard Browning, Celia Browning and Rick Dudman bringing our total to 11. We also had a coach training clinic and now have 4 new coaches, Rick Dudman, Roger Walker, John Ladouceur and Trevor Ashton bringing our total to 12. We have eight people on our safety committee, headed by Eric Walker. We had a coaching clinic in the summer to help our coach’s fine tune their skills. We have new and improved Target butts and Field course butts. Our new winter League is having fun shooting on Sundays. Some of our archers have improved with an archery clinic, with another one coming up next year, thanks to Rick Ellis for organizing. We installed new cabinetry, cleaned up the equipment room and the back room, fixed the shooting wall and installed extra lighting. We are working on changing the bylaws, don’t forget the Extraordinary Meeting on Dec. 14th, 2010 or put in a proxy vote. We have some great shoots, including the January shoot, the Mail Match, the Hell Hole, the JOP indoors and outdoors, the BC Outdoors and the Harvest Moon. I got great feed back on all of these shoots. Thanks to all who help keep the club running, chopping and stacking wood, sweeping floors, cooking, washing toilets, trail cleaning, bush whacking, raking leaves, burning , target building, and much more. Looking forward to the coming year.
C. Penny Howard President Cowichan Bowmen

5. Vice-President’s Report:
It has been a year of many achievements. Starting with a totally new field course. The hosting of the first 3D shoot of the year, Our June 3D Hell Hole shoot, FCA mail match, the BC Regional Indoor, JOP Regional Indoor JOP Regional Outdoor, the B.C. Outdoor and the harvest Moon 3D. All these shoots and general club maintenance needed a large amount of support and work from the membership. We probably haven’t had so many work parties in a year since we built the club house. But the membership came through. All these shoots were great successes. We also have a full field course again. That is something we have not had for a few years. The numbers of new archers that have tried archery this year at the Cowichan Cowmen is in my estimation one of the largest number yet. I know the entire club can be proud of these achievements.
removed
I would also like to announce that Eric Walker is he new spokesman for the FCA Safety Officers.

Thank You,
Sincerely,
Richard Kennett

6. Year End Fiscal Report – Alec Palmer partner, of the accounting firm of APL, attended our
meeting. He told us that we are in good standing and to keep up the good work.
Report adopted as read by Roger W. and 2nd by Richard B. passed

7. New Business:
* Changing of our bylaws – Penny H.
- gender change
- removed some old laws and updated it
- change from 15 instead of 11 Directorship
- added email
- removed the $500.00 of spending
- December 14, 2010 extraordinary meeting
* People are not getting emails, so we are looking into other email ventures. Table
to next meeting.
* Adopt a butt on the Field Course. You would be responsible to keep it clean and
neat.
Roger W. motioned to adopt a butt and Roger W. adopts #13, 2nd by
Richard B. passed


8. Election of Executive for 2010 – Bertha Gravelle conducted the meeting. Bertha G. called
for nominations for each of the executive positions, and where there was only one person
standing for a position she declared them by acclimation
President Penny Howard
Vice-President Roger Walker
Secretary Dawn Peters
Treasurer Dawn Peters – Dawn P. executive title will be
Secretary/Treasurer

9. Election of Directors for 2010 – Bertha Gravelle conducted the meeting. Bertha G. called
for nominations for each of the directorships, and where there was only one person
standing for a position she declared them by acclimation
3D Bryan Harper
Family Night Richard Kennett
Maintenance Bruce Peters
J.O.P. Carlee Howard
Target Rick Dudman
Clubhouse Supplies Penny Howard
Director-At-Large Darcy Dean
Communications John Ladouceur
Hunting Jim Harper
Membership Richard Browning

10. Election of Auditors: Bertha Gravelle was asked is she would like to try it and she agreed

11. Other Business:
1. Changing of lock combinations – Bruce P. – January 15th, 2011 – and a notice will be
sent out and posted at the club
2. Dates of Shoots:
Safari Shoot January 30th, 2011
Hellhole Shoot June 4/5, 2011
900 Round Field Shoot July 24, 2011
B.C. Outdoors Shoot August 27/28, 2011
Harvest Moon Shoot October 16, 2911

We are setting up an Indoor Shoot for our members most likely March 20th, 2011. Penny to do the poster for this
3. The free membership was won by: Bertha Gravelle

12. Motion to adjourn: Motion to adjourn by Roger W., 2nd by Bruce P. at 9:12 p.m.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
November 30th, 2010

Meeting called to order by Penny H. at 7:36 p.m.

1. Members Present: Penny Howard, Roger Walker, Dan Stewart, Richard Browning,
Rick Dudman, Bryan Harper, Bruce Peters, Dawn Peters, Randy Granbois, Darcy
Dean, Rick Ellis, Eric Knoll, Sue Livingston, Shannon Taylor, Doug Taylor, Jim
Harper, Rob and Bertha Gravelle, John Ladouceur, Don Mcdougall, John Barron,
Eric Walker, Lorraine Horn

2. Dawn P. read the minutes from October general meeting
Bruce P. moved to adopt them as read, 2nd by Richard B. passed

3. Correspondence: Email for October/November: FCA Monthly report, Georgia
Newsome on two classes she wants to run (Island Oak High School and CVOLC)-see
no reason why they should not go through so approved by all, Max Baker wants to
know when the Elk Harvest next door is ending-sent to Richard K.
By Mail: ISCU Bank and Gaming Statements, Hydro, Registration for Ministry of
Finance, ISCU renewal for insurance

4. Treasurer’s Report: Please find the attached as they are self explanatory
John L. moved to accept the treasurer’s report, 2nd by Doug T. passed

5. Old Business:
· Safety Committee – Richard K. – absent – Eric W. says there are eight safety members
· Nominating Committee for AGM-Richard B. – Later at the AGM
· Target Wall – Roger W. – Randy G. and Rick D. helped in putting it up but, we are going to need more donaconda to do that so table this to next meeting
· Find out what the cost for group insurance through B.C.A.A. – Penny H. – Penny has a quote from Ron O. but, our club has to be all in club, we could get free clinic’s, (coaching, judging or shooter’s). Penny H. will look for better rates and this is tabled to January meeting.
· Roof is coming apart – Roger W. – Roger W. will just fix it!

6. New Business:
1. Georgia Newsome wants to run her classes for Island Oak High School on Wednesday’s from February-April and then run CVOLC on Monday’s in December (6th and 13th) in the morning we approved this in Correspondence
2. Doing a Coaching Clinic run by Ed Wilson on April 9/10, 2011 – Rick E. –no one could see a problem with these dates so a go ahead by all
3. New Year’s Bash – New Year’s Day at noon – Dawn P. – sometime after Christmas for those that have live trees if they could bring them to the clubhouse that would be a great help. Also, a notice will be sent out to the membership in the next few weeks
4. Rick D. – the gravel that was approved from a previous meeting, it seems we are going to need more
Roger W. motioned to increase the amount for the gravel to $600.00 as it was set at $300.00, 2nd by Rick Dudman passed
5. Bertha G. motioned to transfer $2,500.00 into the animal fund so that
we can buy some animals very soon, 2nd by John L. passed
6. Search and Rescue want to come back to our club at the end of April 2011
will have to check with them and table to next meeting
7. Member of the year is Rick D. for all the work he does at the club all year
Roger W. motioned to give Rick D. a free membership for this year,
2nd by Jim H. passed
8. Ken Cameron sent Penny H. a note that we need a Zone Member for the
Island so if anyone is interested please get a hold of Penny H.

7. Director’s Report
3D Bryan Harper/acting – shoot in October went very well – lots of
help
Hunting Bryan Harper – nothing right now
Maintenance Bruce Peters – yep
J.O.P. Roger Walker – having a good time still have 12-15 kids. Last
night was arrow mending and string buiding – fun times
Club Supplies Penny Howard – topped up
Family Night Bruce Peters –as Richard Kennett is absent – been busy off and on,
we do have a few new members
Membership Richard Browning – from September 1st-November 29th = 116
Members
Target Rick Dudman – just doing the maintenance now. Will build more
when we get more donaconda
Communication John Ladouceur – our map is confusing on our website so he is going
to find a better one. He only wants a few pictures and only the
favourites from the shoots. Penny H. wants to keep the AGM on the
website
Director-At-Large Dan Stewart – fine

8. Date of next meeting: January 11, 2011

9. Motion to adjourn: Motion to adjourn by Bruce P. at 8:11 p.m. 2nd by Eric W.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
October 5th, 2010

Meeting called to order by Penny H. at 7:38 p.m.

1. Members Present: Penny Howard, Roger Walker, Dan Stewart, Richard Browning,
Rick Dudman, Carlee Howard, Bryan Harper, Bruce Peters, Dawn Peters, Randy
Granbois, Darcy Dean

2. Dawn P. read the minutes from September general meeting
Dan S. moved to adopt them as read, 2nd by Richard B. passed

3. Correspondence: Email for September: FCA Monthly report, Trevor wanted to
know about archery-I sent him the Family Night dates and times, Lynda Phelps
from Glenora Farm was having an open house and was wondering if we could show
some archery-Richard K. said there was not enough time to organize this event,
Joanne from BC Archer extended the deadline for submissions for the Fall Archer,
Rick Ellis on holding a shooting clinic at the club-sent to Richard K. he said to
have everyone sign in as guests, Sheron’s Victoria Marathon fundraiser for KidSport
Cowichan Valley-funding program for children-sent to Richard K. & Penny H.
By Mail: ISCU Bank and Gaming Statements, Hydro, letter from Linda for Seniors
Games target faces

4. Treasurer’s Report: Please find the attached as they are self explanatory
Dan S. moved to accept the treasurer’s report, 2nd by Bryan H. passed

5. Old Business:
· Safety Committee – Richard K. – nothing tonight as Richard is absent
· Harvest Moon – Bryan H. – targets go out at the end of this week and an email will be sent out to members with information of the Shoot. Dawn P. will
put one up at the club as well

6. New Business:
1. Setting the date for the AGM – Penny H. - November 30th, 2010
2. Halloween Party – Dawn P. – it is on October 28th at 6:00 – 8:30 p.m. and a notice will be sent out.
Dawn P. motioned for $75.00 to go towards the party, 2nd by Rick D. passed
3. Nominating Committee for AGM-Richard Browning-Peachy! Says Richard
The problem is we have 14 positions and we are only allowed 11 people to cover
them by our bylaws
Our bylaw #9 has to be changed to 15 instead of 11
Roger W. motioned to bring this up at the AGM to change the number of
Directors to 15 in our bylaws, 2nd Bryan H.
(Now a letter will be emailed to “all” club members to vote on this and we need
a 75% vote to have it pass)
A proxy vote is allowed by reply email or signature
Must be 16 years or older to vote
(it is more than likely we will need an extraordinary meeting)
4. Target Wall – Roger W. – donacona works well but, compound arrows stick in
too far. Roger W. and Rick D. will come up with something
5. Add a line at the bottom of Application Form – Dawn P. the line will read:
*It is strongly advised that you are covered through B.C.A.A. (British
Columbia Archery Association) for your personal liability protection
Penny is looking into what a group rate would be for the club as a whole
6. Dylan Taylor on his class coming to the club – Dawn P. –
a) it is impossible during the week as most people work
b) there were no times available
c) there are too many and will need to split them up into groups
d) will need 4 coaches to cover this many
e) it would be better on a weekend as it would have more coverage
f) we need more information
7. Friends Against Rubbish Management Site – Penny H. – a wonderful donation of
food was given to our club
Penny H. motioned to donate $20.00 for their donation to our club, 2nd
Richard B. passed
8. Roof is coming apart – Roger W. – Roger phoned a few times and no one has
returned his calls

7. Director’s Report
3D Bryan Harper/acting – set-up for shoot
Hunting Bryan Harper – busy with 3D
Maintenance Bruce Peters – yep
J.O.P. Roger Walker - 13-14 kids – 6:30 p.m. is the new time
Will get John L. to change it on the website
Club Supplies Penny Howard – ok topped up
Family Night Richard Kennett – absent – been busy
Membership Richard Browning – 232 members for 2010, and 31
members for 2011
Target Rick Dudman – it is still standing – winter Field Course
Starts on October 10th and a copy will be at the club
Communication John Ladouceur – absent
Director-At-Large Dan Stewart – nothing

8. Date of next meeting: November 30, 2010

9. Motion to adjourn: Motion to adjourn by Carlee H. at 8:33 p.m. 2nd by Richard B.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
Sept 7,2010

Meeting called to order by Penny H at 7:35 pm

1. Board Present: - Penny Howard, Roger Walker, Dan Stewart, Richard Browning, Rick Dudman
Board Absent: - Richard Kennett, Dawn Peters, Bryan Harper, Bruce Peters, John Ladouceur
Members Present: Rob and Bertha Gravelle, Eric Walker, Darcy Dean
Guests: Ron and Mary Ostermeier

2. Minutes: Moved Rick Dudman Seconded Dan Stewart the Minutes of the August 3,2010 meeting as circulated.

3. Correspondence: Island Savings Bank Statement; Hydro Bill

4.Treasurer’s Report:Moved Eric Walker Seconded Roger Walker to accept the Treasurer’s Report for July 2010 as presented

5. Old Business:
· Safety Committee- (Richard Kennett absent) Roger Walker reported there are tarps behind all targets that are in a danger of arrow deflection
· BC Outdoor Championship: (Rick Dudman) Went well. Some congestion on target course. Field course beautiful.
· Harvest Moon Shoot (Bryan Harper absent) scheduled for Oct 17,2010. Check to see if on Al’s site.

6. New Business:
· Nominating Committee for AGM- consist of 2-3 people. Penny Howard, Richrd Browning, Roger Walker
· Target Wall. Roger Walker reported is shooting out too quickly. Look at alternatives. Roger to talk to Garry Hornsberger at the Senior Games and report back at the October meeting. Do center section as a test area.

7. Director’s Report:
· 3-D Bryan Harper- absent
· Hunting Bryan Harper-absent
· Maintenance Bruce Peters-absent. Roger Walker reported roof is coming apart in areas. Will call roofer
· J.O.P. Roger Walker reported starts next Monday. Would like to move to 6pm after next week to encourage younger kids. Richard Browning to send out notice to JOP advising startup date and times.
· Club Supplies: Penny Howard reported all topped up
· Family Night: Richard Kennett absent
· Membership: Richard Browning reported 2 new members this August. 122 Memberships and 231 Members . $56 for the month and $8387.50 for the year.
· Target Rick Dudman reported movable field targets will be fixed up over the winter. Will try replacing one target center with foam on edge
· Communication: John Ladouceur absent
· Director at Large: Dan Stewart- no report

8. Date of Next Meeting: October 5,2010

9. Good of the Order: Ron and Mary Ostermeier, thanks for the Hospitality

9. Motion to adjourn: 8:30 pm Moved Dan Stewart Second Roger Walker

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
August 3rd, 2010-08-04

Meeting called to order by Penny H. at 7:31 p.m.

1. Members Present: Penny Howard, Richard Kennett, Richard Browning, Bruce Peters,
Dawn Peters, Roger Walker, Carlee Howard, Rick Dudman, Dan Stewart, Jim Harper,
Darcy Dean, Alfred Braun, Eric Walker, Rob & Bertha Gravelle

2. Dawn P. Read the minutes from June general meeting
Richard B. moved to adopt them as read, 2nd by Bruce P. passed

3. Correspondence: Email for June: FCA monthly report, Al Wills Shoots,
Deena Greer asked about instruction for 12 year old son-Dawn P. sent Family Night
times and dates, Stefan asking about Hell Hole information-Dawn P. sent them all
they needed, Kerry Parks Club contact list-gave them our information, Wilma Brawner
about their 1st traditional shoot-Dawn P. put up poster, Phil Smith about hosting a BC
Championship event in 2011-sent to Penny & Richard (Penny says we can handle
one only, the J.O.P. events), a registration form for B.C. Outdoors
By Mail: ISCU Bank Statement and Gaming Statement, Hydro
Email for July: Dunia Tozy from Shaw TV wanting to do a story about archery-sent
to Richard & Penny (both agreed great idea)-she came last Tuesday of July (will
appear on Shaw August 10th, 2010 so we are told), Nechako Valley Archers poster-
wrote it on the blackboard, a registration form for B.C. Outdoors, Game Country Archers
sent poster and Dawn put it up at the clubhouse, Ryley – looking for a range to use his
bow-Dawn sent him Family Night times and days, Sabrina Williams wanting to book the
clubhouse-Dawn emailed her to say we could not at this time
By Mail: ISCU Bank Statement and Gaming Statement

4. Treasurer’s Report: Please find the attached as they are self explanatory
Dan S. moved to accept the treasurer’s report, 2nd by Bruce P. passed

5. Old Business:
· Safety Committee – Richard K. – everything is going good
· B.C. Outdoor Championship – Rick Dudman
- field targets are up and looking good. Many thanks for all that helped to make it so.
- Target Course has to be done so there will be a Work Party on Sunday, August 8th, 2010 from 8:00 a.m. – Noon
- The officals get a free lunch at this event
- Penny Howard and Eric Walker are judging
- Ron O. will be doing a Judging Clinic the week after the B.C. Outdoors
- Check with Ron O. about awards
- Check with Ron O. about the computer program to use for this event
- So far a few tents and trailers and one shooter is coming a few days early

6. New Business:
1. Mike Gravelle is no longer the 3D Director – Dawn P. – read the note that Mike sent at the meeting. Everyone hopes that Bryan H. is willing to take it on if not the executive and directors will have to
2. Harvest Moon Shoot – talk in September about it
3. No booking in August – we are too busy this month to take on anything
4. Helping Bryan H. to go to the Nationals-Bryan made it to the National and for that was given $1,000.00 but, that is not enough to get to Nova Scotia so our club gave him an additional $500.00 for his trip. He came in 5th over all well done Bryan

7. Director’s Reports
3D Mike Gravelle – absent
Hunting Bryan Harper – absent
Maintenance Bruce Peters – you bet
J.O.P. Roger Walker – off for the summer. J.O.P. Outdoors did
very well, set new records and cleaned up!
Club Supplies Penny Howard – we are fine
Family Night Richard Kennett – slowed down for the summer
Membership Richard Browning – 229 members
Target Rick Dudman – we have all the targets for the Outdoors
Communication John Ladouceur – absent
Director-At-Large Dan Stewart – fine

8. Date of next meeting: September 7th, 2010

9. Motion to adjourn: Motion to adjourn by Carlee H. at 7:57 p.m., 2nd by Rick D.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
June 1st, 2010

Meeting called to order by Penny H. at 7:45 p.m.

1. Members Present: Penny Howard, Richard Kennett, Richard Browning, Bruce Peters,
James Milne, Dawn Peters, Roger Walker, Carlee Howard, Mike Gravelle, Rick Dudman,
Dan Stewart, John Ladouceur, Doug Taylor, Sean LaGras, Bryan Harper, Jim Harper,
Rob & Bertha Gravelle

2. Dawn P. read the minutes from May general meeting
Bryan H. moved to adopt them as read, 2nd by Roger W. passed

3. Correspondence: Email for May: FCA monthly report, Al Wills Shoots, a note about JOP
Shoot-sent to Roger W. cc to Penny H. (before new computer), Natasha from CVRD for
and updated listing-Dawn P. sent the information, Francine Travers wanting information
for her 15 year old son about archery-Dawn P. sent Family Night times, Doug & Amy
want to learn archery-Dawn P. sent Family Night times
By Mail for May: ISCU Bank Statement and Gaming Statement, Hydro, bill for post-box-
has been paid

4. Treasurer’s Report: Please find the attached as they are self explanatory
Bryan H. moved to accept the treasurer’s report, 2nd by Bruce P. passed

5. Old Business:
· Safety Committee – Richard K. – walked around the 3D targets, and looks good.
(a note: members 17 years and younger should not be outside on the field course
without supervision)
· B.C. Outdoor Championship – Rick Dudman – Put on hold until after the 3D Shoot
· Hellhole Shoot – Mike G. – Mike will come shoot but will not be the leader for this
Shoot. Mike will not be doing the 3D Directorship next term. The October shoot
is up in the air at this present time
- need radios and cell phones to keep in contact with club

6. New Business:
1. Septic Tank Emptied: Bruce P. – was done really fast by Save on Septic
2. Donation List – please send it to Penny H. so she can make name tags for the raffle prizes

7. Director’s Reports
3D Mike Gravelle – covered in Old Business
Hunting Bryan Harper – bear tacks at the river
Maintenance Bruce Peters – good
J.O.P. Roger Walker – great with lots of help from Eric W. and Carlee
H. JOP Outdoors Championships on Sunday, June 27th, 2010
Practice & equipment check at 9;30 a.m. and first arrow at 10:00 a.m.

Motion from Carlee H. for $100.00 for JOP dinner, after the JOP Outdoor Championships Shoot 2nd Richard K. passed
Club Supplies Penny Howard – topped up
Family Night Richard Kennett – still going great
Membership Richard Browning – 205 members
Target Rick Dudman – ordered the donacona to get ahead of the HST
Communication John Ladouceur – fine – just waiting for something to put on the
website
Director-At-Large Dan Stewart – fine, waiting for cake (Richard K.’s birthday)

8. Date of next meeting: August 3rd, 2010 (July is cancelled for summer)

9. Motion to adjourn: Motion to adjourn by John L. at 8:12 p.m., 2nd by Doug T.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
May 4th, 2010

Meeting called to order by Penny H. at 7:50 p.m.

1. Members Present: Penny Howard, Richard Kennett, Richard Browning, Bruce Peters,
Dawn Peters, Roger Walker, Carlee Howard, Bryan Harper, Jim Harper, Sue Livingston,
Eric Knoll, Rob & Bertha Gravelle, Mike Gravelle, Randy Granbois

2. Dawn P. read the minutes from April general meeting.
It should read B.C. Outdoors for August 29th will have a 9:00 a.m. Shooters Meeting with
a 9:30 a.m. shotgun start.
Roger W. moved to adopt them as read, 2nd by Bruce P. passed

3. Correspondence: Email for April: email from Mary O. about B.C. Archer being sent
attached to an email-sent to Penny H. and John L. and an email was sent to Phil S. to
get a hard copy for the club and members without computers-not heard back as of yet.
FCA monthly report, Eli-interested in trying archery-Dawn sent out dates and times of
Family Night. Judy Burch-lost her glasses at our club-looked around without any luck-
emailed her of this.
By Mail for April: ISCU Bank Statement and Gaming Statement

4. Treasurer’s Report: Please find the attached as they are self explanatory
Sue L. moved to accept the treasurer’s report, 2nd by Eric K. passed

5. Old Business:
· Safety Committee – Richard K. – nothing new to report
· Search & Rescue – Roger W. – 39-40 people where taking the tracking course.
They would like to have another one of these in the fall as this worked out so well
for them. It was agreed by all of us that unless the clubhouse was not available for
another event that they would be able to do so. Everything was cleaned up and spotless.
· B.C. Outdoor Championship – Penny H. – Poster and application is ready and will be put on the website’s. Ron & Mary Ostermeier have reserved a campsite. We need more judges in our club. We hope to run a course before this shoot but we need a price and a date first before we can set this up.
· Hell Hole Shoot – Mike G. – The course is laid out. There will be work parties this month to prepare for our shoot, Mike G. will send it to Dawn P. and it will be sent to the members. We are going to use certificates instead of ribbons.
Motion by Mike G. to get $400.00 for raffle prizes, 2nd by Bryan H. passed
Motion by Mike G. to get Richard B. to do up new signs for the course ($20.00) passed

· Eric W., Carlee H. and the Scouts – There were 39 kids with several different packs.
Went really well with eight in a group. There were lots of fun things happening outside, everyone enjoyed themselves. They cleaned up and no one stayed over night.

6. New Business:
1. Teaching two classes of archery- Georgia N./Sue L. – make sure Georgia knows that
that is only the clubhouse not any equipment.
Motion by Dawn P. to have the two classes with Georgia Newsome, 2nd by Sue L. passed
2. The donacona via Rick D.: Home Depot $1,290
Windsor $1,288
Motion by Roger W. to obtain donacona from Windsor, 2nd by Richard K. passed
(this is for the target range for the B.C. Outdoor Shoot)
3. Motion by Richard K. to get a gift certificate for the VandenDungen’s, from the Brew Pub ($100.00) 2nd by Bruce P. passed

7. Director’s Reports
3D Mike Gravelle – done
Hunting Bryan Harper – nothing
Maintenance Bruce Peters – everything good
J.O.P. Roger Walker – going good had a mini 3D shoot this week. We
have 14/15 kids coming all the time
Club Supplies Penny Howard – good
Family Night Richard Kennett - $225.00 in drop in fees this month so going
well. The order has been put in for targets
Membership Richard Browning – 190 members
Target Rick Dudman – absent – all the target houses are done
Communication John Ladouceur - absent
Director-At-Large Dan Stewart – absent

8. Date of next meeting: June 1st, 2010

9. Motion to adjourn: Motion to adjourn by Bruce P. at 8:35, 2nd by Sue L.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
April 6th, 2010

Meeting called to order by Penny H. at 7:38 p.m.

1. Members Present: Dawn Peters, Penny Howard, Rick Dudman, Rob & Bertha Gravelle,
Bruce Peters, Dan Stewart, Jim Harper, Richard Kennett, Rick Ellis, Marie Metcalf,
Carlee Howard, Darcy Dean, Eric Walker, Roger Walker

2. Dawn P. read the minutes from the March general meeting.
Richard K. moved to adopt them as read, 2nd by Roger W. passed

3. Correspondence: Email for March: Al Wills Shoots, Bob O’Brien about an interest in
the Regional Shoot-sent to Richard K., Zenutech Web Hosting-we owe $112.77 and paid
on April 4th, 2010-sent to John L.
By Mail for March: ISCU Bank Statement and Gaming Statement

4. Treasurer’s Report: Please find the attached as they are self explanatory
Bruce P. moved to accept the treasurer’s report, 2nd by Eric W. passed

5. Old Business:
· Safety Committee – Richard K. –nothing to do at present as everything we needed
to do is done.
· Regional Indoor Shoot – Richard K. –went really well with 11 people, 1 person from our Club won first place. There were 677 archers in all that participated in this event.
· Search and Rescue – Roger W. –it is on April 24-25, 2010, they will be limited to an area. They will be looking after everything. There will be a notice in place that the Field Course will be off limits
· Roof’s extra expenses – Penny H. –we will leave it be and take it off the agenda.
· B.C. Outdoor Championship – Rick Dudman –going really well.
- August 27th is registration from 1:00 p.m.- 4:00 p.m.
- August 28-29 is the Shoot
- August 27th Practice from 9:00 a.m. after Shooters Meeting shoot starts at 10:00 a.m.
- Registration Fees: Seniors $45.00
Junior Cadets $30.00
Family $75.00 + $7.00 per for B.C.A.A.
- There will be a break for lunch and a pot luck dinner
- There is limited camping
- Bertha G. will get all the pre-registration applications and we will stress that they do
- We will sell our souvenirs at the shoot
- Normal attendance is 60-65 people for this shoot
- Penny Howard will be the contact person

Hellhole Shoot – Mike G. – via email from Mike Gravelle
- the poster for the hell hole shoot is done
- it’s been handed out to many places so far, and I’ve still got more places to put it, including the Port Alberni shoot this month.
- I’m starting the prize gathering, but I need to say to the club, and I’ve said it before… we need club members to exhaust all their contacts for prize donations. Dawn, Bertha, Richard Kennett, and Mike G. are helping in this cause, but more action, by more members, is necessary. I ask this of everyone at every meeting I attend, but I think it is ignored or forgotten soon after I say it. PLEASE everyone, pitch in if you can. We don’t have Alpine sponsoring the shoot this year and Jim Archer is not donating that enormous amount of prizes he did last year. There is no budget for prizes for this shoot, it’s all by donation. Thanks for your help. (Dawn P. is sending out an email for help and will write a note on the board at the club for donations)
- I would have asked for a work party to map out a course already for the hell hole shoot, but the target work parties have been very numerous… so, there has been no reasonable time to ask of any more help from the members. Hopefully we’ll be able to get on it soon.
- I will need to gather at least a few people soon to look at the 3D targets with me (checking how many targets we have that are shootable, and how we can arrange them throughout the course to make an interesting shoot.)

6. New Business:
1. Rick Ellis and Marie Metcalf want to rent the clubhouse on May 8th, 2010 – this is an archery clinic done by Al Wills to teach from 9:00 a.m. – 1:00 p.m. They do not want exclusive use of clubhouse. Dawn P. to send out an email of this. It was decided that as they were not using club equipment or stopping the use of the facilities, they have the right to do this with no extra charges.
2. Eric Walker and the Scouts – April 16th, 2010 – 40 kids for archery lessons. There will be 4 groups of 10 kids. Ten kids want to camp overnight. This event will start at 6:00 p.m. – 9:30 p.m. with the campers leaving by noon the next morning. Richard K. and Carlee H. might be able to help, Eric will check and see if Laura Chilcott and Trevor Ashton as well. Dawn P. will send out an email of this event.

7. Director’s Reports
3D Mike Gravelle – absent
Hunting Bryan Harper - absent
Maintenance Bruce Peters – sure
J.O.P. Roger Walker – survived Winter Games – did well
April 11th, 2010 is the J.O.P. Indoor Shoot so will
be closed to members. New assistant coach Carlee
Howard.
Club Supplies Penny Howard – topped up
Family Night Richard Kennett – pretty good, lots of new people
Membership Richard Browning – absent
Target Rick Dudman – really good 6 more to do. Dawn P.
to email a reminder
Communication John Ladouceur – absent
Director-At-Large Dan Stewart – fine

8. Date of next meeting: May 4th, 2010

9. Motion to adjourn: Motion to adjourn by Bruce P. at 8:37, 2nd by Roger W.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
March 3rd, 2010

Meeting called to order by Penny H. at 7:28 p.m.

1. Members Present: Dawn Peters, Richard Browning, Penny Howard, Rick Dudman,
Mike Gravelle, Rob & Bertha Gravelle, Bruce Peters, Dan Stewart, John Ladouceur,
Jim Harper, Richard Kennett, Sean LaGras, Dave Hooper, Alfred Braun, John
Weighill, Matt Collin

2. Dawn P. read the minutes from the February general meeting.
Rick D. moved to adopt them as read, 2nd by Dave H. passed

3. Correspondence: Email for February: Al Wills Shoots, FCA Report, Jenn-wanting to
join our club-sent to Richard K., Gregg-wanting information about using our range-
Dawn P. sent him the Family Night times, Colleen Marian-discuss as New Business,
Lorinda-wanting to have a lesson in two days time-sent to Richard K.
By Mail for February: ISCU Bank Statement and Gaming Statement, hydro, returned
membership information, income tax statement

4. Treasurer’s Report: Please find the attached as they are self explanatory
Bruce P. moved to accept the treasurer’s report, 2nd by Rick D. passed

5. Old Business:
· Safety Committee – Richard K. – is going well and looking good
· Regional Indoor Shoot – Richard K. – 8:00 a.m. registration
9:00 a.m. practice for ¾ of an hour
Penny H. and Dan M. judging
· Lights for outside range- Sean L. – Postponed until targets etc. is done. Take off agenda until further notice
· Emergency Phone – Dawn P. – phone is in the kitchen cupboard and Richard B. has been asked to make up a sign with our address on it and phone information.
The phone is only for 911 calls
· Search and Rescue – Roger W. – unknown so table to next meeting
· Roof’s extra expenses – Penny H. – we have heard nothing at this time so table to next meeting

6. New Business:
1. Hellhole Shoot – Mike G. –
a) Poster – in the works
b) Sponsor – if we have them the poster will change
c) John & Tanya notified: Richard to talk to them
d) Raffle Prizes – need to get as many donations as we can – so divide and concur

2. Colleen Marion renting the archery club with approximately 30 people.
This has been approved the date is to follow
3. We have a pile of shingles in the back of the clubhouse from the old roof that need to be taken away. Dawn P. will send a email to the members to take a box home with them.

7. Director’ Reports
3D Mike Gravelle – talked about it already
Hunting Bryan Harper – nothing
Maintenance Bruce Peters – people are not signing in and out of the club.
Also, the gate has been left open as well as the woodshed.
Was decided to send out an email to remind everyone to
lock up.
(there is a key in the lock box if the door does not work it is
the same combination as the door lock)
J.O.P. Roger Walker – is at the Winter Games with three of our
members- good luck
Club Supplies Penny Howard – small list
Family Night Richard Kennett – really well, lots of members trying it
Membership Richard Browning – 162 members
Target Rick Dudman – doing well, one completed target, and one
¾ done. Process in getting targets is on going (8 targets
need to be built from scratch). Surepan is donating more to
our club this week-thank you so much we appreciate your
beautiful gift
Communication John Ladouceur – website is getting full so might need to
delete some. Keep the photo’s to a minimum
Director-At-Large Dan Stewart – fine

8. Date of next meeting: April 6th, 2010

9. Motion to adjourn: Meeting to adjourn by Bruce P. at 8:08 p.m., 2nd by Richard B.

February 3rd, 2010

Meeting called to order by Penny H. at 7:29 p.m.

1. Members Present: Dawn Peters, Richard Browning, Eric Walker, Penny Howard,
Rick Dudman, Roger Walker, Mike Gravelle, Rob & Bertha Gravelle, Crystal Daigneault,
Bruce Peters, Dan Stewart, John Ladouceur, Dave Gibson, Marv Fowler, Bryan Harper,
Jim Harper

2. Dawn P. read the minutes from the January general meeting.
Rick D. moved to adopt them as read, 2nd by Mike G. passed

3. Correspondence: Email for January: Al Wills Shoots, FCA Report, Marlee Loiselle-
amendment in FITA age classes-sent to Richard K. cc Penny H., Mike Wright-BC
Champianships and Senior Games-Richard K. cc Penny H., Marlee Louselle-early
Skeena Sheep Draw-sent to Richard K, cc Penny H., Chris Wright-funding for BCAA-
Sent to Richard K. cc Penny H., Marlee Louselle sent same message as Chris, Game
Country Archers sent poster-sent to Richard K. cc Penny H.-poster at the clubhouse
By Mail for January: Hydro bill, ISCU Bank Statement and Gaming Statement, B.C.
Archer, NSF cheque from a member and was paid by cash, Cowichan Fish & Games-
Poster and tickets-posted the poster

4. Treasurer’s Report: Please find the attached as they are self explanatory
Rick D. moved to accept the treasurer’s report, 2nd by Bruce P. passed

5. Old Business:
· The roof – Richard K. – absent
· Regional Indoor Shoot – Eric W. – March 7th/2010, cost $15.00 per person
shooting 2-300 rounds
· Canadian 3D – Bryan H. – nothing
· Lights for outside range – Sean L. – absent
· Emergency Phone – Rick D. – did not get that far as it is going to be too expensive
· Search and Rescue – Roger W. – Peter from Search and Rescue is away on holidays

6. New Business:
1. The roof’s extra expenses – Penny H. – we talked in great lengths on how
to handle this situation and we decided to write a letter to Coast Roofing to
get some clarification.
a) We want to see the bill for the dumping fees
b) Coast has not finished their clean-up and wish to know when this will be
done as it has it on our estimate
c) Coast should be responsible for the misjudgement of the metal as they are
the professionals in which we trusted
d) Still wondering why the job was not completed in August when agreed upon
e) We did not get to help put on the roof with a reduced rate
f) Coast was invited to this meeting on February 3rd, 2010, and declined
2. Roger W. motioned to pay the $75.00 for 3 children going to the Winter Games, also the club to pay out of the JOP Fund the uniforms to go to the Winter Games of $104.58 2nd by Bruce P. passed
3. Roger W. motioned to pay the $2.50 per person (19 kids) to cover the JOP Mail Match, 2nd by Rick D. passed
4. Mike Gravelle – checking targets in March to see what has to be fixed or should go.
Motion by John L. to put 10% of shoot monies to get more targets, 2nd by Mike G. passed
5. Penny H. wants someone to take pictures during the Hellhole Shoot, Crystal D.
will take it on
6. Seniors Games – September 15th-18th – Comox/Campbell River

7. Director’s Report
3D Mike Gravelle – great turn outs for work parties, made $1,825.93
from the shoot
Hunting Bryan Harper – over
Maintenance Bruce Peters – hot water tank is being replaced on the weekend
J.O.P. Roger Walker – 19 registered shooters
Club Supples Penny Howard – up to date
Family Night Richard Kennett – a little drop in January, deposited $136.00 for
Drop in’s for January
Membership Richard Browning – fixed some email addresses – 150 members
Target Rick Dudman – going very well, a big donation from Surespan-
many thanks. A lot of work to be done-trail blazing to do
Communication John Ladouceur – renewed the domain name, need pictures of
any shoots
Director-At-Large Dan Stewart – fine

8. Date of next meeting: March 3rd, 2010

9. Motion to adjourn: Meeting to adjourn by Bruce P. at 8:19 p.m., 2nd by Richard B.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
January 5th, 2010

Meeting called to order by Penny H. at 7:40 p.m.

1. Members Present: Dawn Peters, Richard Browning, Eric Walker, Penny Howard,
Rick Dudman, Roger Walker, Richard Kennett, Mike Gravelle, Rob & Bertha
Gravelle, Sean LeGras, Bruce Peters, Ann Marie Metcalf, Rick Ellis, Dan Stewart

2. Dawn P. read the minutes from the November general meeting
Rick D. moved to adopt them as read, 2nd by Richard K. passed

3. Correspondence: Email for December: Al Wills shoots, FCA Report, Marlee
Loiselle sent report on BC Winter Games for 2011 postponed-sent to Richard K.
and Penny H., Marilyn asking about range in Port Alberni-will refer them now as
there is one starting up this week, Marlee Loiselle about Sports BC-sent to Richard
K., Terri Brennen sent us a poster on Kidsport BC-sent to Richard K.
By Mail for December: hydro bill, ISCU Bank Statement and Gaming Statement,
renewal for the insurance on the property from ISCU was paid December 23rd, 2009,
B.C. Assessment

4. Treasurer’s Report: There is not one at this time as I do not have the books

5. Old Business:
· The roof – Richard K. – just about have it done
· Incentives – Bryan H. - I believe this to be closed. It was decided at the last ‘incentive meeting’ that we would not be implementing anything new ‘strategies’ for work party attendance. Instead it was decided that we would plan out the year as far as our commitments for tournaments and the necessary work, and that this would be communicated and communicated and communicated. Hoping that this will be enough to garner a higher volunteer rate from the members. At this time, I will pass this issue of member participation back to the executive.
As Bryan H. was absent from this meeting a conversation on this subject developed and we agreed to send out the list of work parties for John L. to put on the website.
Also, maybe a one ticket per work party and pick one at the AGM: Motion by Dan S. and 2nd by Richard K. passed (we will set it up at a later date)
· Safety Committee – Richard K. – Been around the course and doing it again on
Sunday (8:30 a.m.). Then will be cutting trails and get targets ready for the field course soon
· Promoting more memberships – Richard K. – we are going to cruise for awhile
getting new members as we have as many as we can handle right now
· Region Indoor Shoot – Eric W. – still nothing from the FCA
· Canadian 3D – Bryan H. - Looking at the FCA rulebook, we do not have adequate facilities to host this tournament. I have not yet spoken to anyone regarding different interpretations of the rules below.
o Requirements include:
§ 3.3.2 Format - The Canadian National 3D Outdoor Championships will be comprised of four (4) courses of twenty (20) 3D targets for a total of eighty N(80) targets or three (3) courses – one of twenty six (26) and two of twenty seven (27) targets.
§ 3.3.5.1 Practice areas outside of the Championship courses will be open for practice on all four days of the competition.
§ 3.3.5.2 Practice is not allowed on any part of the 3D courses set out for competition.
§ 3.3.5.3 The practice areas will include a measured distance target range and a 3D practice area.
§ 3.3.6.2 Outdoor facilities should include both 3D and marked butt practice areas, four complete 3D courses, on site camping, and parking.
§ 3.3.6.5 Spectator viewing areas should be considered for a portion of the 3D courses and the Grand Prix Shoot-off. The Grand Prix Shoot Off could take place inside an arena.
· New Years Party – Dawn P. – a lot of fun was had by all
· Gravel for driveway – Rick D. – hold off until spring in case of lack of monies
being what they are.
· Lights for outside range – Sean L. – cables are very expensive so we will need
more quotes. Need to get estimates and see what we can handle then
· Emergency phone – Rick D. – it comes from Telus and we have to have a business phone that costs us $50.00 per month. We are going to search out a better deal

6. New Business:
1. On December 31st, Peter Wilson and Mike stopped by the club to evaluate our grounds for possible Search and Rescue training this spring (see Roger W). I showed them around our property and they felt that there was great potential, both inside and outside for 2 different courses. Their time frame is April / May, so I suggested April would be better so as not to conflict with the June shoot. They will be in touch. They did mention that meals would be required, and that if we were interested in providing the catering, there would be compensation. Depending on the course that is run, they would need between 5 and 8 meals. (substantial breakfast, light lunch, hearty dinner) They would need to know if we are interested in the catering, otherwise they will have to make other arrangements.
We need to know how many people will be in attendance. They will have to cater this themselves we just do not have the manpower. We need an official proposal done.
2. Changing Meeting Night to Wednesday’s while the Mail Match is on.
Motion by Dan S. and 2nd by Bruce P. passed (next meeting is February 3rd, 2010)

7. Director’s Report
3D Mike Gravelle – Flagging out the course on Sunday and
seeing what the trails look like. A work party might have
to happen will send it to Dawn P. to put out to our
members. Please feel free to donate anything you can or
from anyone you know. Lynne Durward donated a few
t-shirts one could be used for this event. We need to find
out what if anything is left from past shoots. Mike is
working on the Poster for the Safari Shoot
Hunting Bryan Harper – absent
Maintenance Bruce Peters – combo’s will be changed by the 15th of this
month
J.O.P. Roger Walker – 16 kids and 3 are going to the Winter
Games. They need the range to practice on Wednesday
Nights for the next 3 weeks. They can start before the
Adults (Mail Match) or both groups can work it out on
Wednesday nights
Club Supplies Penny Howard – fine
Family Night Richard Kennett – we have plenty
Membership Richard Browning – 134 total in members
Target Rick Dudman – this weekend to rebuild and move- lots of
work is needed and help after the Safari Shoot
Communication John Ladouceur – absent
Director-At-Large Dan Stewart – fine

8. Date of next meeting: February 3rd, 2010

9. Motion to adjourn: Meeting to adjourn by Bruce P. at 8:30 p.m., 2nd by Roger W.
COWICHAN BOWMEN ARCHERY CLUB

ANNUAL GENERAL MEETING
November 24th, 2009

Meeting called to order by Penny H. at 8:03 p.m.

1. Members Present: Dawn Peters, Bryan Harper, Richard Browning, Eric Walker, Penny Howard, Janis Hagell, Dan Stewart, Darren Combs, Marg Beaudry, Bruce Peters, Dave Gibson, Mike Gravelle & Crystal Daigneault, Rob & Bertha Gravelle,Sean LeGras, John Ladouceur, Doug Taylor, Holly Jones, Shannon Taylor, Kathy Parks & Dave Hooper, Frank Aubin, Phil Murton, Brian Harper, Dustin Harding, Carlee Howard, Sue Livingston & Eric Knoll-grandson Jordon Gosling (non voting member), Rick Dudman, Roger Walker, Richard Kennett

2. Dawn P. read the minutes from the November 19th, 2008 Annual General Meeting.
Eric W. moved to adopt them as read, 2nd by Rick D. passed

3. There was one extrodinary meeting held on May 20th, 2009 at 7:00 p.m. to make sure
everything was ready for the Hellhole Shoot

4. President’s Report: 2008-9 President’s Summary
Started off January with the NewYear’s day shoot, lots of people showed up and we had a great time shooting the animals indoors. Followed by the Mail Match, several of our members medalled in this tournament: Ryan Hetschko, Bruce Peters, Carlee Howard,myself, Janice Creed, Roger Walker and Rick Dudman.

The January shoot had to be postponed to February on account of the snow. You will have to fill me in on this one as I was cruising.

We had a great work party just before the June Hell Hole Shoot, working on the lay ofthe land, cleaning up the grounds, burning and making of the portable targets for the field.

The Hell Hole was a great shoot: I had many people comment on how much they enjoyed shooting it, the lay out, the food and the addition of the food and rest stop at the bottom. We had many prizes and brought in about $5,500.

In August we held the Greg Durward memorial shoot and again got lots of good feed back,we were able to send $1,200.00 to the Cancer Society in honour of Greg and have purchased a tree to be planted on the grounds in his honour.

The remainder of August was dedicated to cleaning up the club house, fixing the shooting wall, painting the walls and floor of the indoor range and floor of the club house, putting up the new cupboards and cleaning out the equipment room.

We started selling the Cowichan Bowman Wear. So far we have sold about $500.00 worth.
Come and see me if you are interested.

In September our Seniors shot the BC Seniors competion, the winners were:
Janice Creed Gold
Dan Stewart Gold
Roger Walker Silver
Eric Walker Silver
Followed by the Open House to see if we could get some more members
Membership this year is up by 70 members

We are still waiting for the roof to be done.

The Harvest Moon Shoot was held in October we lucked out with the weather, all reported on having a great shoot, the club made about $750.00

We have included crossbow shooters into our club this year and have included them in the safety rules, which will be posted for the target and field range soon.

The JOP group is growing fast, we have about 19 shooters all moving on up in levels.
We have the JOP Indoors in February, and the JOP Outdoors in June.
Four of our JOP’s just shot the qualifier for the BC Winter Games to be held in March 2010 in Terrace.

And onto bigger and better things in the next year.

5. Vice-President’s Report:
As was mentioned in the Presidents report the club did a lot of work around the club house and property as well as hosting various events and shoots. And I also agree with the president’s report that the help and support was great from the club members. I also noticed that the communications between the members was the best I have ever seen and a real effort is being made by all the directors and members to keep the improved communications.
Thank You, Sincerely, Richard Kennett Vice President Cowichan Bowmen

6. Year End Fiscal Report – Marg B. was there to answer any questions – great job Report adopted as read by Sean L., 2nd by Roger Walker passed

7. New Business:
· Life Time Membership – Janis H. motioned for Eric Walker to have a life time membership, 2nd by Bruce P. passed

8. Election of Executive for 2010 – Marg Beaudry conducted the meeting Marg B. called for nominations for each of the executive positions, and where there was only one person standing for a position she declared them by acclimation
President Penny Howard
Vice-President Richard Kennett
Secretary Dawn Peters
Treasurer Dawn Peters – Dawn P. executive title will be
Secretary/Treasurer

9. Election of Directors for 2010 – Marg Beaudry conducted the meeting
Marg B. called for nominations for each of the directorships, and where there was only one person standing for a position she declared them by acclimation

3D Mike Gravelle
Family Night Richard Kennett
Maintenance Bruce Peters
J.O.P. Roger Walker
Target Rick Dudman
Clubhouse Supplies Penny Howard
Director-At-Large Dan Stewart
Communications John Ladouceur
Hunting Bryan Harper
Membership Richard Browning

10. Election of Auditors: Sean L and Crystal D. were asked if they would like to try it and they both agreed

11. Other Business:
1. Changing of lock combinations – Bruce P. – January 15th, 2010 and a notice will be sent out and posted at the club
2. The free membership was won by Shannon Taylor, and she donated it back to the club. Thank you so much Shannon.

12. Motion to adjourn: Motion to adjourn by Crystal D., 2nd by Carlee H. at 8:40 p.m.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES November 24th, 2009

Meeting called to order by Penny H. at 7:37 p.m.

1. Members Present: Dawn Peters, Bryan Harper, Richard Browning, Eric Walker,Penny Howard, Carlee Howard, Janis Hagell, Dan Stewart, Darren Combs, Rick Dudman, Roger Walker, Richard Kennett, Dave Gibson, Mike Gravelle , Rob & Bertha Gravelle, Crystal Daigneault, Sean LeGras, John Ladouceur, Doug Taylor,Holly Jones, Shannon Taylor, Kathy Parks, Dave Hooper, Frank Aubin, Phil Murton, Brian Harper, Sue Livingston, Eric Knoll (with non voting grandson Jordon Gosling), Dustin Harding, Marg Beaudry, Bruce Peters

2. Dawn P. read the minutes from the October general meeting
Cross Bows was changed to no shooting indoors any time during indoor shooting
and shooting outside on one lane only with lanes on either side empty
John L. moved to adopt them as read, 2nd by Rick D. passed

3. Correspondence: Email for October: Al Wills shoots, a few emails from members that could not attend the Halloween Party Email for November: Dave Newman about shoots, Ken Cameron about B.C. Winter Games-sent to Penny H. and Richard K.,Marlee Loiselle – taken over Zone 6 rep
from Ken Cameron, Al wills shoots, FCA Monthly Report By Mail for October: hydro bill By Mail for November: Ministry of Finance Form, ISCU Insurance Renewal, thank you card from Somenos House for our donation of Halloween candy

4. Treasurer’s Report: Please find the attached as they are self explanatory Richard K. moved to accept the treasurer’s report, 2nd by Roger W. passed

5. Old Business:
The roof – Roger W. talked to them and as soon as the weather is better the roof will be on.
· Incentives – Bryan H. – Nothing has changed at this time. The work parties are set up
· Safety Committee – Richard K. – nothing knew right now, going good
· Promoting more memberships – Richard K. – ongoing
· Harvest Moon Shoot – Bryan H. – was not in attendance but, fun was had by all
· Halloween Party – Dawn P. – fun time and looking forward to next year
· Region Indoor Shoot – Eric W. – FCA has no information on line as yet
· Canadian 3D – Bryan H. – nothing yet
· Coaching Course – Penny H. – very successful with four new coaches that took it.

6. New Business:
1. Georgia Newsome two classes – Motioned by Sean L. that Georgia run both of her archery classes, 2nd by John L. passed
2. Scouts-Request for Dart Night & Archery Training – Motioned by Eric W. to do both Scouting events, 2nd by Rick D. passed (the training will need coaches for this)
3. New Years Party – Dawn P. – will be on January 1st, at noon, remember to drop off your trees (not imitation) at the clubhouse before new years and bring a plate to share with members
4. Gravel for Drive-way- Rick D. – Motioned by Rick D. that we need gravel for the driveway (3/4 crushed). One load now ($300.00) and another later, 2nd by Bruce P. passed
5. Lights for the outside range – Sean L. – to be able to shoot late at night-Sean will look into the cost of it and bring it to the January meeting
6. Emergency Phone – Rick D. – for any accident that would occur on our property. Only phone out to a 911 emergency call needed and Rick D. will get back to us on the January meeting with the results

7. Director’s Report
3D Bryan Harper – nothing new
Hunting Brad Luckhurst – absent
Maintenance Bruce Peters – you bet
J.O.P. Penny Howard & Eric Walker (acting) – incredible with 14 kids
Club Supplies Penny Howard – topped up
Family Night Richard Kennett – going well
Membership Janis Hagell – 201 members and 70 renewals
Communication John Ladouceur – going good – send in any shots of shoots you have been to
Target Roger Walker – field wet
Director-At-Large Dan Stewart – fine

8. Date of next meeting: January 6th, 2010

9. Motion to adjourn: Meeting to adjourn by John L. at 8:02 p.m., 2nd by Bruce
Peters