COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
February 3rd, 2010

Meeting called to order by Penny H. at 7:29 p.m.

1. Members Present: Dawn Peters, Richard Browning, Eric Walker, Penny Howard,
Rick Dudman, Roger Walker, Mike Gravelle, Rob & Bertha Gravelle, Crystal Daigneault,
Bruce Peters, Dan Stewart, John Ladouceur, Dave Gibson, Marv Fowler, Bryan Harper,
Jim Harper

2. Dawn P. read the minutes from the January general meeting.
Rick D. moved to adopt them as read, 2nd by Mike G. passed

3. Correspondence: Email for January: Al Wills Shoots, FCA Report, Marlee Loiselle-
amendment in FITA age classes-sent to Richard K. cc Penny H., Mike Wright-BC
Champianships and Senior Games-Richard K. cc Penny H., Marlee Louselle-early
Skeena Sheep Draw-sent to Richard K, cc Penny H., Chris Wright-funding for BCAA-
Sent to Richard K. cc Penny H., Marlee Louselle sent same message as Chris, Game
Country Archers sent poster-sent to Richard K. cc Penny H.-poster at the clubhouse
By Mail for January: Hydro bill, ISCU Bank Statement and Gaming Statement, B.C.
Archer, NSF cheque from a member and was paid by cash, Cowichan Fish & Games-
Poster and tickets-posted the poster

4. Treasurer’s Report: Please find the attached as they are self explanatory
Rick D. moved to accept the treasurer’s report, 2nd by Bruce P. passed

5. Old Business:
· The roof – Richard K. – absent
· Regional Indoor Shoot – Eric W. – March 7th/2010, cost $15.00 per person
shooting 2-300 rounds
· Canadian 3D – Bryan H. – nothing
· Lights for outside range – Sean L. – absent
· Emergency Phone – Rick D. – did not get that far as it is going to be too expensive
· Search and Rescue – Roger W. – Peter from Search and Rescue is away on holidays

6. New Business:
1. The roof’s extra expenses – Penny H. – we talked in great lengths on how
to handle this situation and we decided to write a letter to Coast Roofing to
get some clarification.
a) We want to see the bill for the dumping fees
b) Coast has not finished their clean-up and wish to know when this will be
done as it has it on our estimate
c) Coast should be responsible for the misjudgement of the metal as they are
the professionals in which we trusted
d) Still wondering why the job was not completed in August when agreed upon
e) We did not get to help put on the roof with a reduced rate
f) Coast was invited to this meeting on February 3rd, 2010, and declined
2. Roger W. motioned to pay the $75.00 for 3 children going to the Winter Games, also the club to pay out of the JOP Fund the uniforms to go to the Winter Games of $104.58 2nd by Bruce P. passed
3. Roger W. motioned to pay the $2.50 per person (19 kids) to cover the JOP Mail Match, 2nd by Rick D. passed
4. Mike Gravelle – checking targets in March to see what has to be fixed or should go.
Motion by John L. to put 10% of shoot monies to get more targets, 2nd by Mike G. passed
5. Penny H. wants someone to take pictures during the Hellhole Shoot, Crystal D.
will take it on
6. Seniors Games – September 15th-18th – Comox/Campbell River

7. Director’s Report
3D Mike Gravelle – great turn outs for work parties, made $1,825.93
from the shoot
Hunting Bryan Harper – over
Maintenance Bruce Peters – hot water tank is being replaced on the weekend
J.O.P. Roger Walker – 19 registered shooters
Club Supples Penny Howard – up to date
Family Night Richard Kennett – a little drop in January, deposited $136.00 for
Drop in’s for January
Membership Richard Browning – fixed some email addresses – 150 members
Target Rick Dudman – going very well, a big donation from Surespan-
many thanks. A lot of work to be done-trail blazing to do
Communication John Ladouceur – renewed the domain name, need pictures of
any shoots
Director-At-Large Dan Stewart – fine

8. Date of next meeting: March 3rd, 2010

9. Motion to adjourn: Meeting to adjourn by Bruce P. at 8:19 p.m., 2nd by Richard B.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
January 5th, 2010

Meeting called to order by Penny H. at 7:40 p.m.

1. Members Present: Dawn Peters, Richard Browning, Eric Walker, Penny Howard,
Rick Dudman, Roger Walker, Richard Kennett, Mike Gravelle, Rob & Bertha
Gravelle, Sean LeGras, Bruce Peters, Ann Marie Metcalf, Rick Ellis, Dan Stewart

2. Dawn P. read the minutes from the November general meeting
Rick D. moved to adopt them as read, 2nd by Richard K. passed

3. Correspondence: Email for December: Al Wills shoots, FCA Report, Marlee
Loiselle sent report on BC Winter Games for 2011 postponed-sent to Richard K.
and Penny H., Marilyn asking about range in Port Alberni-will refer them now as
there is one starting up this week, Marlee Loiselle about Sports BC-sent to Richard
K., Terri Brennen sent us a poster on Kidsport BC-sent to Richard K.
By Mail for December: hydro bill, ISCU Bank Statement and Gaming Statement,
renewal for the insurance on the property from ISCU was paid December 23rd, 2009,
B.C. Assessment

4. Treasurer’s Report: There is not one at this time as I do not have the books

5. Old Business:
· The roof – Richard K. – just about have it done
· Incentives – Bryan H. - I believe this to be closed. It was decided at the last ‘incentive meeting’ that we would not be implementing anything new ‘strategies’ for work party attendance. Instead it was decided that we would plan out the year as far as our commitments for tournaments and the necessary work, and that this would be communicated and communicated and communicated. Hoping that this will be enough to garner a higher volunteer rate from the members. At this time, I will pass this issue of member participation back to the executive.
As Bryan H. was absent from this meeting a conversation on this subject developed and we agreed to send out the list of work parties for John L. to put on the website.
Also, maybe a one ticket per work party and pick one at the AGM: Motion by Dan S. and 2nd by Richard K. passed (we will set it up at a later date)
· Safety Committee – Richard K. – Been around the course and doing it again on
Sunday (8:30 a.m.). Then will be cutting trails and get targets ready for the field course soon
· Promoting more memberships – Richard K. – we are going to cruise for awhile
getting new members as we have as many as we can handle right now
· Region Indoor Shoot – Eric W. – still nothing from the FCA
· Canadian 3D – Bryan H. - Looking at the FCA rulebook, we do not have adequate facilities to host this tournament. I have not yet spoken to anyone regarding different interpretations of the rules below.
o Requirements include:
§ 3.3.2 Format - The Canadian National 3D Outdoor Championships will be comprised of four (4) courses of twenty (20) 3D targets for a total of eighty N(80) targets or three (3) courses – one of twenty six (26) and two of twenty seven (27) targets.
§ 3.3.5.1 Practice areas outside of the Championship courses will be open for practice on all four days of the competition.
§ 3.3.5.2 Practice is not allowed on any part of the 3D courses set out for competition.
§ 3.3.5.3 The practice areas will include a measured distance target range and a 3D practice area.
§ 3.3.6.2 Outdoor facilities should include both 3D and marked butt practice areas, four complete 3D courses, on site camping, and parking.
§ 3.3.6.5 Spectator viewing areas should be considered for a portion of the 3D courses and the Grand Prix Shoot-off. The Grand Prix Shoot Off could take place inside an arena.
· New Years Party – Dawn P. – a lot of fun was had by all
· Gravel for driveway – Rick D. – hold off until spring in case of lack of monies
being what they are.
· Lights for outside range – Sean L. – cables are very expensive so we will need
more quotes. Need to get estimates and see what we can handle then
· Emergency phone – Rick D. – it comes from Telus and we have to have a business phone that costs us $50.00 per month. We are going to search out a better deal

6. New Business:
1. On December 31st, Peter Wilson and Mike stopped by the club to evaluate our grounds for possible Search and Rescue training this spring (see Roger W). I showed them around our property and they felt that there was great potential, both inside and outside for 2 different courses. Their time frame is April / May, so I suggested April would be better so as not to conflict with the June shoot. They will be in touch. They did mention that meals would be required, and that if we were interested in providing the catering, there would be compensation. Depending on the course that is run, they would need between 5 and 8 meals. (substantial breakfast, light lunch, hearty dinner) They would need to know if we are interested in the catering, otherwise they will have to make other arrangements.
We need to know how many people will be in attendance. They will have to cater this themselves we just do not have the manpower. We need an official proposal done.
2. Changing Meeting Night to Wednesday’s while the Mail Match is on.
Motion by Dan S. and 2nd by Bruce P. passed (next meeting is February 3rd, 2010)

7. Director’s Report
3D Mike Gravelle – Flagging out the course on Sunday and
seeing what the trails look like. A work party might have
to happen will send it to Dawn P. to put out to our
members. Please feel free to donate anything you can or
from anyone you know. Lynne Durward donated a few
t-shirts one could be used for this event. We need to find
out what if anything is left from past shoots. Mike is
working on the Poster for the Safari Shoot
Hunting Bryan Harper – absent
Maintenance Bruce Peters – combo’s will be changed by the 15th of this
month
J.O.P. Roger Walker – 16 kids and 3 are going to the Winter
Games. They need the range to practice on Wednesday
Nights for the next 3 weeks. They can start before the
Adults (Mail Match) or both groups can work it out on
Wednesday nights
Club Supplies Penny Howard – fine
Family Night Richard Kennett – we have plenty
Membership Richard Browning – 134 total in members
Target Rick Dudman – this weekend to rebuild and move- lots of
work is needed and help after the Safari Shoot
Communication John Ladouceur – absent
Director-At-Large Dan Stewart – fine

8. Date of next meeting: February 3rd, 2010

9. Motion to adjourn: Meeting to adjourn by Bruce P. at 8:30 p.m., 2nd by Roger W.
COWICHAN BOWMEN ARCHERY CLUB

ANNUAL GENERAL MEETING
November 24th, 2009

Meeting called to order by Penny H. at 8:03 p.m.

1. Members Present: Dawn Peters, Bryan Harper, Richard Browning, Eric Walker, Penny Howard, Janis Hagell, Dan Stewart, Darren Combs, Marg Beaudry, Bruce Peters, Dave Gibson, Mike Gravelle & Crystal Daigneault, Rob & Bertha Gravelle,Sean LeGras, John Ladouceur, Doug Taylor, Holly Jones, Shannon Taylor, Kathy Parks & Dave Hooper, Frank Aubin, Phil Murton, Brian Harper, Dustin Harding, Carlee Howard, Sue Livingston & Eric Knoll-grandson Jordon Gosling (non voting member), Rick Dudman, Roger Walker, Richard Kennett

2. Dawn P. read the minutes from the November 19th, 2008 Annual General Meeting.
Eric W. moved to adopt them as read, 2nd by Rick D. passed

3. There was one extrodinary meeting held on May 20th, 2009 at 7:00 p.m. to make sure
everything was ready for the Hellhole Shoot

4. President’s Report: 2008-9 President’s Summary
Started off January with the NewYear’s day shoot, lots of people showed up and we had a great time shooting the animals indoors. Followed by the Mail Match, several of our members medalled in this tournament: Ryan Hetschko, Bruce Peters, Carlee Howard,myself, Janice Creed, Roger Walker and Rick Dudman.

The January shoot had to be postponed to February on account of the snow. You will have to fill me in on this one as I was cruising.

We had a great work party just before the June Hell Hole Shoot, working on the lay ofthe land, cleaning up the grounds, burning and making of the portable targets for the field.

The Hell Hole was a great shoot: I had many people comment on how much they enjoyed shooting it, the lay out, the food and the addition of the food and rest stop at the bottom. We had many prizes and brought in about $5,500.

In August we held the Greg Durward memorial shoot and again got lots of good feed back,we were able to send $1,200.00 to the Cancer Society in honour of Greg and have purchased a tree to be planted on the grounds in his honour.

The remainder of August was dedicated to cleaning up the club house, fixing the shooting wall, painting the walls and floor of the indoor range and floor of the club house, putting up the new cupboards and cleaning out the equipment room.

We started selling the Cowichan Bowman Wear. So far we have sold about $500.00 worth.
Come and see me if you are interested.

In September our Seniors shot the BC Seniors competion, the winners were:
Janice Creed Gold
Dan Stewart Gold
Roger Walker Silver
Eric Walker Silver
Followed by the Open House to see if we could get some more members
Membership this year is up by 70 members

We are still waiting for the roof to be done.

The Harvest Moon Shoot was held in October we lucked out with the weather, all reported on having a great shoot, the club made about $750.00

We have included crossbow shooters into our club this year and have included them in the safety rules, which will be posted for the target and field range soon.

The JOP group is growing fast, we have about 19 shooters all moving on up in levels.
We have the JOP Indoors in February, and the JOP Outdoors in June.
Four of our JOP’s just shot the qualifier for the BC Winter Games to be held in March 2010 in Terrace.

And onto bigger and better things in the next year.

5. Vice-President’s Report:
As was mentioned in the Presidents report the club did a lot of work around the club house and property as well as hosting various events and shoots. And I also agree with the president’s report that the help and support was great from the club members. I also noticed that the communications between the members was the best I have ever seen and a real effort is being made by all the directors and members to keep the improved communications.
Thank You, Sincerely, Richard Kennett Vice President Cowichan Bowmen

6. Year End Fiscal Report – Marg B. was there to answer any questions – great job Report adopted as read by Sean L., 2nd by Roger Walker passed

7. New Business:
· Life Time Membership – Janis H. motioned for Eric Walker to have a life time membership, 2nd by Bruce P. passed

8. Election of Executive for 2010 – Marg Beaudry conducted the meeting Marg B. called for nominations for each of the executive positions, and where there was only one person standing for a position she declared them by acclimation
President Penny Howard
Vice-President Richard Kennett
Secretary Dawn Peters
Treasurer Dawn Peters – Dawn P. executive title will be
Secretary/Treasurer

9. Election of Directors for 2010 – Marg Beaudry conducted the meeting
Marg B. called for nominations for each of the directorships, and where there was only one person standing for a position she declared them by acclimation

3D Mike Gravelle
Family Night Richard Kennett
Maintenance Bruce Peters
J.O.P. Roger Walker
Target Rick Dudman
Clubhouse Supplies Penny Howard
Director-At-Large Dan Stewart
Communications John Ladouceur
Hunting Bryan Harper
Membership Richard Browning

10. Election of Auditors: Sean L and Crystal D. were asked if they would like to try it and they both agreed

11. Other Business:
1. Changing of lock combinations – Bruce P. – January 15th, 2010 and a notice will be sent out and posted at the club
2. The free membership was won by Shannon Taylor, and she donated it back to the club. Thank you so much Shannon.

12. Motion to adjourn: Motion to adjourn by Crystal D., 2nd by Carlee H. at 8:40 p.m.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES November 24th, 2009

Meeting called to order by Penny H. at 7:37 p.m.

1. Members Present: Dawn Peters, Bryan Harper, Richard Browning, Eric Walker,Penny Howard, Carlee Howard, Janis Hagell, Dan Stewart, Darren Combs, Rick Dudman, Roger Walker, Richard Kennett, Dave Gibson, Mike Gravelle , Rob & Bertha Gravelle, Crystal Daigneault, Sean LeGras, John Ladouceur, Doug Taylor,Holly Jones, Shannon Taylor, Kathy Parks, Dave Hooper, Frank Aubin, Phil Murton, Brian Harper, Sue Livingston, Eric Knoll (with non voting grandson Jordon Gosling), Dustin Harding, Marg Beaudry, Bruce Peters

2. Dawn P. read the minutes from the October general meeting
Cross Bows was changed to no shooting indoors any time during indoor shooting
and shooting outside on one lane only with lanes on either side empty
John L. moved to adopt them as read, 2nd by Rick D. passed

3. Correspondence: Email for October: Al Wills shoots, a few emails from members that could not attend the Halloween Party Email for November: Dave Newman about shoots, Ken Cameron about B.C. Winter Games-sent to Penny H. and Richard K.,Marlee Loiselle – taken over Zone 6 rep
from Ken Cameron, Al wills shoots, FCA Monthly Report By Mail for October: hydro bill By Mail for November: Ministry of Finance Form, ISCU Insurance Renewal, thank you card from Somenos House for our donation of Halloween candy

4. Treasurer’s Report: Please find the attached as they are self explanatory Richard K. moved to accept the treasurer’s report, 2nd by Roger W. passed

5. Old Business:
The roof – Roger W. talked to them and as soon as the weather is better the roof will be on.
· Incentives – Bryan H. – Nothing has changed at this time. The work parties are set up
· Safety Committee – Richard K. – nothing knew right now, going good
· Promoting more memberships – Richard K. – ongoing
· Harvest Moon Shoot – Bryan H. – was not in attendance but, fun was had by all
· Halloween Party – Dawn P. – fun time and looking forward to next year
· Region Indoor Shoot – Eric W. – FCA has no information on line as yet
· Canadian 3D – Bryan H. – nothing yet
· Coaching Course – Penny H. – very successful with four new coaches that took it.

6. New Business:
1. Georgia Newsome two classes – Motioned by Sean L. that Georgia run both of her archery classes, 2nd by John L. passed
2. Scouts-Request for Dart Night & Archery Training – Motioned by Eric W. to do both Scouting events, 2nd by Rick D. passed (the training will need coaches for this)
3. New Years Party – Dawn P. – will be on January 1st, at noon, remember to drop off your trees (not imitation) at the clubhouse before new years and bring a plate to share with members
4. Gravel for Drive-way- Rick D. – Motioned by Rick D. that we need gravel for the driveway (3/4 crushed). One load now ($300.00) and another later, 2nd by Bruce P. passed
5. Lights for the outside range – Sean L. – to be able to shoot late at night-Sean will look into the cost of it and bring it to the January meeting
6. Emergency Phone – Rick D. – for any accident that would occur on our property. Only phone out to a 911 emergency call needed and Rick D. will get back to us on the January meeting with the results

7. Director’s Report
3D Bryan Harper – nothing new
Hunting Brad Luckhurst – absent
Maintenance Bruce Peters – you bet
J.O.P. Penny Howard & Eric Walker (acting) – incredible with 14 kids
Club Supplies Penny Howard – topped up
Family Night Richard Kennett – going well
Membership Janis Hagell – 201 members and 70 renewals
Communication John Ladouceur – going good – send in any shots of shoots you have been to
Target Roger Walker – field wet
Director-At-Large Dan Stewart – fine

8. Date of next meeting: January 6th, 2010

9. Motion to adjourn: Meeting to adjourn by John L. at 8:02 p.m., 2nd by Bruce
Peters

October 6th, 2009
Meeting called to order by Penny H. at 7:30 p.m.

1. Members Present: Richard Kennett, Janice Creed, Bruce Peters, Dawn Peters, Roger Walker, Dan Stewart, Kathy Park, Penny Howard, David Gibson, Rob Gravelle, EricWalker, Bryan Harper, Janis Hagell, Brad Luckhurst, Steve Staley, Quinton & Eric Staley (non voting members)

2. Kathy P. read the minutes from the September general meeting
Richard K. moved to adopt them as read, 2nd by Bruce P. passed

3. Correspondence: Email for September: Al Wills shoots, Natasha Mcdonald asking for archery classes for her daughter-sent to Richard K., Kevin Andres asking for next work party-sent to Penny H., Lorraine Horn sent email that they could not attend work party-sent to Penny H., Joanne Georgelin from the BC Archer wants any info for the upcoming issue-sent to Penny H. and Richard K.

By Mail: hydro bill, term deposit renewal (which I did at the bank), B. C. Archer,
thank you card from Lynne Durward

4. Treasurer’s Report: Please find the attached as they are self explanatory Dan S. moved to accept the treasurer’s report, 2nd by Roger W. passed

5. Old Business:
· The roof – Eric W. is to handle phoning and getting more information
· Incentives – Bryan H. – the Director’s are putting together tasks and work
parties together, and we will be sending something out to the membership
on what they would like to see happening at our club.
Next meeting of the Incentive Committee is on October 28th at 7:00 p.m.
· Safety Committee: Richard K. – we have added rules about the Cross Bows Which are no shooting of Cross Bows on any organized shooting times Richard B. to do signs to this effect
Only smoking in designated areas and, no smoking anywhere else on the club property. (the list of rules is now complete and will be posted)
Club Wear: Penny H. – Hope they go well at the Harvest Moon Shoot
Setting a date for the AGM – Penny H. – November 24th, 2009 at 7:30 p.m. after our regular meeting
Richard K. motioned to have our AGM on this date, 2nd by Janice C. passed
· Harvest Moon Shoot – Bryan H. – starting to lay out the course and the work party for the set up will be soon

6. New Business:
1. Halloween Party – Dawn P. – the party is on October 29th, 2009 at regular time. Dawn P. motioned to receive $75.00 for the party, 2nd by Richard K. passed
2. Coaching Course – Penny H. – the course is on November 7-8, 2009 (9-4 on Saturday and 9-1 on Sunday). Our club will be closed to all member for this, the cost is $90.00
3. J.O.P. closure – Penny H. – J.O.P. will be closed on Monday night October 12th, 2009 for Thanksgiving
4. B.C. Outdoors – Eric W. – Richard K. motioned to have the Outdoors on August 28-29, 2010, 2nd by Steve S. passed
5. Region Indoor Shoot – Eric W. – Eric to look into this before we register for it
6. Canadian 3D – Bryan H. – uncertain at this time if we have enough space to do it. We can do most likely two rounds of twenty only and they require three rounds of at least twenty four. Bryan H. wants to get more information before we make a decision
7. Raffle for Harvest Moon Shoot – Bryan H. - $250.00 which Bryan is to get from Dawn P. on Thursday night (October 8th, 2009)
8. 3D Shoots for next year
Safari Shoot - January 31, 2010
Hellhole Shoot - June 5/6, 2010
Harvest Moon - October 17, 2010

7. Director’s Reports:
3D Bryan Harper – already done
Hunting Brad Luckhurst – no one has shot any deer yet
Maintenance Bruce Peters – fine
J.O.P. Penny Howard – excellent with 14 shooters
Club Supplies Penny Howard – topped up with everything
Family Night Richard Kennett – excellent turn outs lately
Membership Janis Hagell – absent at this time (left early)
Communication John Ladouceur – absent
Target Roger Walker – everything is good – starting on the field
course soon. The Broad Head pit is moving at the end of
month with one shooting line and target
Director-At-Large Dan Stewart – fine

8. Date of next meeting: November 24th, 2009 at 7:30 p.m. (will be a short one as the
AGM to follow)

9. Motion to adjourn: Meeting to adjourn by Janice C. at 8:24 p.m., 2nd, by Bryan
H.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
Transcribed by Kathy Park
September 15, 2009
Meeting called to order by Penny H. at 7:30 p.m.
1. Members Present: Richard K, Janice Creed, Bruce P., Dave Hooper, Nathan MacDonald, Caroline Trudel, Roger Walker, D.R. Stewart, Brad Luckhurst, Bryan Harper, Lorraine Horn, Kathy Park, Penny Howard, Hehley Park, Rob Park.
2. Minutes from the August general meeting were read. Roger moved to adopt them as read, 2nd by Richard. Passed.
3. Correspondence: Email from Lorna (Rick’s wife) to say THANK YOU to those who helped with the wood. Listing of September shoots from Al Wills.
Island Savings statement of accounts.
4. Treasurer’s Report: Moved to accept by Dan, 2nd by Bryan. Passed.
5. Old Business: ROOF: Goody apologized about the delay. Guaranteed done by mid October (prior to the October shoot).
Incentives: Posters to distribute re the Open House. Plan further meeting to discuss other incentives; after Family Night. Directors and Incentive Committee September 22nd.
SAFETY COMMITTEE: Richard has a list of rules he would like instituted. Cross bows are unsafe, and are too noisy for indoors, but ok for Field Course and target range if targets hold up. Roger and Dave said they did some tests and they were no worse that a newer compound. Currently are allowed on broad head pit for hunters to sight in. Discussion. MOTION: Richard moved to “accept cross bows in the club,but not indoors during organized shooting, or outdoors unless a lane in between is established. 2nd by Rob Park. Passed. Richard will add safety rules specific to cross bow use to the rules.
CLUB WEAR: T shirts, hoodies, and golf shirts now available. You don’t have to be a member to wear them! Prices range from $20 to $40.
MEMORIAL SHOOT: went well. Raised $1200. which was given to Lynn Durwood. To give to the cancer society
OPEN HOUSE: Discussion re plans including indoor and outdoor demos, and a field course with 4 or 5 targets.

6. New Business: Harvest Moon shoot on October 18th. Brian will email re set up.
MOTION: Bryan moved that a Food Procesor be purchased for event food
prep, cap price at $200. 2nd by Bruce. Passed.
AGM in November: There is an opening for Director of JOP. Everyone is welcome to run for Director positions. ACTION: Each Director email Penny with job description by next Tuesday.(22nd).
MOTION: Richard moved “Remove the advertisements for
Adult Night for now because it is a Club Night; not a Public night. So, update the website and hand out adverts. 2nd by Roger. Passed.
Discussion re JOP, Monday nights at 7 p.m.

7. Director’s Reports:
3D- Bryan Harper- nothing new.
Hunting- Brad Luckhurst- will put stories/pics on website.
Maintenance- Bruce Peters- swell
JOP- Penny- Ten kids attended last night, went well. Richard will get dart targets.
Club Supplies- Penny Howard- all are topped up
Family Night- Richard Kennett-Perfect
Membership- Janice Hagell -absent
Communication- John Ladoucer- absent
Target- Roger Walker- discussion re moving location of Broad Head Pit.
Director- at Large- Dan Stewart -Fine
Interested in coaching courses? Speak to Penny.

8. Date of next meeting: October 6th, 2009 at 730 p.m. MOTION: by who To change
meeting nights to Tuesday after Family Night. 2nd by Caroline. Passed.
9. Motion to adjourn: Motion by Nathan at 810 p.m. 2nd by Roger. Passed

August 5th, 2009
Meeting called to order by Penny H. at 7:30 p.m.

1. Members Present: Bryan Harper, Dawn Peters, Roger Walker, Dan Stewart, Penny Howard, Mike Gravelle, Crystal Daigneault, Eric Walker

2. Dawn P. Read the minutes from the July general meeting
The Aboriginal Youth Intern Summer Camp dates were changed to: August 13th and 20th, 2009 after minutes where done Eric W. moved to adopt them as read, 2nd by Roger W. passed

3. Correspondence: Email for July: Al Wills Shoots, Mike Gravelle could not attend the meeting, Joanne Georgelin is wanting anything for the Archer – sent to Richard K. and Penny H. (Penny H. sent the mail match info and Greg Durward’s Shoot info)
By Mail: ISCU Bank Statement and Gaming Statement for July, ISCU Term Deposit Renewal-we will have to put the monies into the Savings Account as the roof is being done this month (Dawn P. will go to the bank to make sure this is done)

4. Treasurer’s Report: Please find the attached
Mike G. moved to accept the treasurer’s report, 2nd by Crystal D. passed

5. Old Business:
· The roof date – Eric W. - Not known as yet but, will be done this month for sure· Incentives – Bryan H. – The poster that Richard B. did for the Open House is done It will be taken to the schools, and the community
We need an agenda for the meeting on Tuesday August 11th, 2009
We should have scheduled work parties not only for shoots· Promoting more Memberships – Penny H. – The Open House on September 20th
We will have demonstrations on the field and in the clubhouse
Free hotdogs and juice We need to check targets to make sure there are enough for this event It will run from 10 a.m. – 4. p.m.

Greg Durward Memorial Shoot – Penny H. – Signs will be done for the table
Glass jars will be provided with tuck tape lids and not see through
Bryan H. will get something ready to go out in an email for Saturday work party Penny H. and Bertha G. will be doing registration
Penny would like to buy a tree and plant it somewhere on club grounds and put a plaque with Greg’s name on it. Everyone thought it was an awesome idea Ken Cameron would be a great person to talk about Greg – Penny will talk to Ken tomorrow

6. New Business:
1. Set up for the Open House on September 20th , 2009 – Tabled to next meeting
2. Sale of club t-shirts and sweatshirts and hoodies (at events) – Penny H. - planning
to do this at the Open House and the J.O.P.’s will sell them at one or two tables

7. Director’s Report:
3D Bryan Harper – covered
Hunting Brad Luckhurst – absent
Maintenance Bruce Peters – absent – ant’s under control
J.O.P. Carlee Howard – moved out of the city – Eric W. and Penny
will be taking it over with help from Roger W. and Rick D.
we will miss you Carlee
Club Supplies Penny Howard – topped up
Family Night Richard Kennett – absent – still getting new members
Membership Janis Hagell – absent
Communication John Ladouceur – absent
Target Roger Walker – range faces, where do we get them? From
FCA you must go onto their website to order
Director-At-Large Dan Stewart – good

8. Date of next meeting: September 2, 2009

9. Motion to adjourn: Meeting to adjourn by Eric W. at 8:16 p.m. 2nd by Roger W.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
July 14th, 2009
Meeting called to order by Penny H. at 7:30 p.m.

1. Members Present: Bryan Harper, Dawn Peters, Roger Walker, John Ladouceur,
Bruce Peters, Dan Stewart, Penny Howard, Carlee Howard, Rob Gravelle, Mike Gravelle, James Mason, Janice Creed, Richard Browning, Steve Staley, Quinton and Eric Staley (non voting), Richard Kennett

2. Dawn P. read the minutes from the June general meeting
Janis Hagell was omitted from the members present and I apolized for doing so John L. moved to adopt them as read, 2nd by Janice C. passed

3. Correspondence: Email for June: Al Wills Shoots, FCA Monthly Report, Kaarina
Valavaara from Aboriginal Youth Intern of which Eric W. is taking care of (they will be on July 23rd and August 20th), Wanda Wiersma asked for information for her son Logan-sent to Richard K., Karen Turner was wondering about her daughter trying archery-sent to Richard K and they have since joined as members, a notice of a Company selling crossbows – sent to Richard, Penny H. got an email from a lady that
donated arrows to the club.
By Mail: ISCU Bank Statement and Gaming Statement for June, Hydro, ISCU notice advising us of their new branch at Cowichan Commons, Georgia Newsome paid for the facilities

4. Treasurer’s Report: Please find the attached
Roger W. moved to accept the treasurer`s report , 2nd by Richard K. passed

5. Old Business:
· The prices for the roof – Penny H. – the contract is signed and the roof will go on in August the date is forthcoming-Eric W. is taking care of that
We will save the wood off the roof for kindling-fill the outhouse· Committee for Safety Issues – Richard K. – nothing new right now· Hellhole Shoot – Bryan H. – overall it was a success. Bryan H. gave a personal thank you to all who helped to make it as wonderful as it was and, the long hours it took to make it great.·
Incentives – Bryan H. – looking for something to place at the AGM. A meeting is scheduled for the 21st at 7:30 p.m. after Family Night, of the committee (Jim B., Penny H., Bryan H., Jack F., Dawn P.)·
Promoting more Memberships – Richard K. – Why don’t we have an Open House in September.
Posters can be sent to schools – Richard B. will go to the schools and put them up (the poster should be at the committee meeting)
Richard K. motioned to have an Open House on September 20th , 2nd by Janice C. passed.
The “Walker” Family party has been changed to September 27th, 2009

6. New Business:
1. Greg Durward Memorial Shoot
Dawn P. motioned to do a memorial shoot for Greg, 2nd by Mike G. passed
Dawn P. will notify Al Wills and Dave Newman
Penny H. will put it in the Archer
There is no raffle for this shoot, there will be donation jars with secured tops provided
2. Needing help for the Aboriginal Youth Intern Summer Camp – Eric W. –
If anyone is interested in helping please get a hold of Eric W. for information
3. Club t-shirts and sweat shirts – Penny H. –Richard B. has given us a price list of different shirts, hoodies and sweat shirts.
Roger W. motioned to order $1,000.00 worth of shirts, 2nd by Carlee H. passed

7. Director’s Report:
3D Bryan Harper – will send out an email for the next shoot set up
Hunting Brad Luckhurst – absent
Maintenance Bruce Peters – killing ants!
J.O.P. Carlee Howard – over for the summer back in September
Richard B. commented what an awesome job Carlee H. did
this year with J.O.P
Club Supplies Penny Howard – topped up tonight
Family Night Richard Kennett – still going – a few new ones
Membership Janis Hagell – absent
Communication John Ladouceur – Memorial Shoot is on the web site
The Newsletter on the site has the mail match information
John could use photo’s from any shoot or related to archery to put on the web site
Target Roger Walker – set of 40-30-20 targets outside
Director-At-Large Dan Stewart – fine

8. Date of next meeting: August 5th, 2009

9. Motion to adjourn: Meeting to adjourn by Bruce P. at 8:33 p.m. 2nd by Janice C.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
June 3rd, 2009
Meeting called to order by Penny H. at 7:28 p.m.

1. Members Present: Bryan Harper, Dawn Peters, Roger Walker, John Ladouceur,
Eric Walker, Dan Stewart, Dave Hooper, Kathy Park, Penny Howard, Carlee
Howard, Rob Gravelle, Rob Park

2. Dawn P. read the minutes from the May general meeting
Date to general meeting for June was omitted.
Bryan H. moved to adopt them as read, 2nd by Roger W. passed

3. Correspondence: Email for May: Al Wills Shoots, FCA Monthly Report, Jen
Fink-wants birthday party for her son at our club-tabled to New Business
By Mail: ISCU Bank Statement and Gaming Statement for May, Hydro, Bill
from ISCU for additional insurance, Postal Box bill

4. Treasurer’s Report: Please find the attached
Carlee H. moved to accept the treasurer’s report, 2nd by Kathy P. passed

5. Old Business:
· The prices for the roof – Penny H. – there were three quotes for the roof
1. Ceder Grove – duroid - $6,999.00 for half the clubhouse with 30 year
guarantee
2. Coast Roofing – Steel for the life of -$10,695 + GST for half of the clubhouse
$24,360 + GST for the whole roof with a 45 year guarantee
Duroid - $10,480 + GST for half of the clubhouse and $21,175 + GST for the
whole clubhouse with a 45 year guarantee
Note: we can volunteer to help and a percentage will be taken off of the price of the roof. We can also pick the color of the roof, maybe camo…
3. C&S Roofing – duroid - $15,210.59 + GST with a 35 year guarantee
Eric W. motioned to take the steel for the roof from Coast Roofing and the whole roof, 2nd by Bryan H. passed·

Committee for Safety Issues – Richard K. – absent
Hellhole Shoot – Bryan H. – looking good, the set up is done all we need to do is the set up of the tents, table and chairs
Penny H. will do up donation cards for the raffle prizes
Changed Sunday to a walk on as well as Saturday as it is way to long
Incentives – Bryan H. – past till next meeting
Foam for the wall – Roger W. – it is standing up in the back target room
Increasing Membership – Richard K. – absent

6. New Business:
1. The “Walker” Family party on September 26th, 2009
Carlee H. motioned that Roger W. have his family party at the
Clubhouse, 2nd, by Kathy P. passed
2. Jen Fink – there will by 12-15 kids and will need instructions. We have no coach’s at this time try to re-submit after June 21st, 2009 and hope for better coverage
3. Carlee H. motioned that the club pays for 10-12 t-shirts for the J.O.P. kids and their entrance fee (9 kids) paid for the J.O.P. Outdoors Tournament ($35.00 for family and $20.00 for single) 2nd by Roger W. passed
4. On May 12th Mary Ostermeier sent to Carlee H. for bids for the 2010 Indoors and Outdoors for J.O.P.
Carlee H. motioned to put a bid in for the J.O.P. Indoors and Outdoors for 2010, 2nd by Eric W. passed
5. August Shoot – do we do it or not and most are burnt out from Hellhole
Shoot.
Dawn P. to get a hold of Al Wills and Dave Newman
Bryan H. motioned to cancel the August Shoot for this year, 2nd by
Dave H. passed. Eric W. apposed
6. No smoking on the outside range – need no smoking signs put up and
signs for smoking area. Richard B. to make up signs. Reinforce this at
registration

7. Director’s Report:
3D Bryan Harper – all said
Hunting Brad Luckhurst – absent
Maintenance Bruce Peters – ant problems outside the windows
J.O.P. Carlee Howard – going very well – lots of kids
Club Supplies Penny Howard – topped up
Family Night Richard Kennett – going well
Membership Janis Hagell – 179 instead of 182 as first thought
Communication John Ladouceur – everything is good on website
Target Roger Walker – thanks to everyone that helped work on the
outside butts
Director-At- Large Dan Stewart – fine

8. Date of next meeting: July 8, 2009

9. Motion to adjourn: Meeting to adjourn by John L. at 8:30 p.m., 2nd by Bryan H.

COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
May 6th, 2009-05-07
Meeting called to order by Richard K. at 7:32 p.m.

1. Members Present: Bryan Harper, Bruce Peters, Dawn Peters, Roger Walker, Jim Bissenden, Dan Milne, John Ladouceur, Eric Walker, Dan Stewart, Richard Walker, Dave Hooper, Kathy Park

2. Dawn P. read the minutes from the April general meeting. One change in New Business, number 4. should read we revamp animal bags and Donacona targets. John L. moved to adopt them as read, 2nd by Jim B. passed

3. Correspondence: Email for April: Al Wills Shoots, FCA Monthly Report, Mary O. about starting a registry-sent to Richard, Ben from Poland about getting some badges and pins-sent to Penny, Jen Fink-booking the club for sons birthday-told her about our prices and to come to Family Night.
By Mail: ISCU Bank Statement and Gamin Statement for March, FCA Package, Term Deposit Renewal-done, ING name changed to Intact Insurance Company.

4. Treasurer’s Report: Please find the attached
John L. moved to accept the treasurer’s report, 2nd by Roger W. passed

5. Old Business:
The prices for the roof – Penny H. – absent
Richard K – we need quotes for the whole building. We need a quote using T & G Plywood and the Duroids with the longest warranty. We also, need a quote on using the Highest grade, and gauge steel with the maximum warranty. The quotes were to be completed and turned in two weeks, before the next regular meeting. We are planning on voting on them then.
Dawn P. will be sending out a notice for next meeting for high attendance so we will be able to decide on who is doing this job.
Committee for Safety Issues-Richard K. – the field course is pretty good except for the last target, try to find a safe way-look at it after the Hellhole Shoot.

Hellhole Shoot – Bryan H. –
a) course is laid out-map will to put on our website is 2 ½ km round trip
b) we are cleaning the trail
c) Work Party, Saturday 23rd from 9:00 a.m. – 11:30 a.m.
d) need to rebuild the stairs on the course
e) Penny will direct traffic at the clubhouse
f) there are targets to fix-Roger W. is making something that will assist in
fixing them
g) the week of the Shoot to set up targets, vendors, parking lot, and campers
h) must talk to Carlee H. about J.O.P. breakfast
i) BBQ halfway around-no walking around while they eat
j) table and chairs-Dawn P. to get a hold of a member to see if he can borrow them
k) Potluck – Dawn P. will set it up
l) someone is needed at target #1 and at the bbq
m) we will have radios to keep in touch
n) we will need three cell phone numbers if we need any help
o) we need to set up time for clean up for next door neighbour’s property
p) stakes for the animals – Roger W. to make them
q) better security for target room

Bryan H. motioned to put up a permanent wall to secure targets and equipment room, 2nd by Dan M. passed with a limit of $200.00
Provincial Bid – Bryan H. – did not get the 3D Shoot, but did get the BC Outdoors Championship. Williams Lake got the 3D Championship (this year only). So 2010 just the Outdoors in 2011 we get both the 3D and Outdoors as Williams Lake only want it for one year. The BCAA has grant problems and this is why 20% of registration is in place.
Dan M. motioned to except 2010 Provincial Outdoors, 2nd by Bruce P. passed
Increase Insurance Coverage – Dawn P. – increased contents to $75,000. We had an insurance inspection and needed to check our fire extinguishers and moved things away from the panel box in case of arcing
· Incentives – Bryan H. – table this until after June Shoot
· Foam for the wall – Roger W. – it is late, should be here on Tuesday 12th of May

6. New Business:
1. Setting up Work Parties for the Hellhole Shoot – Bryan H. – done but, we need an extraordinary meeting for the Hellhole Shoot, before our next general meeting so set for May 20th, 2009 at 7:00 p.m.
2. Increasing Membership – Richard K. – it is not an increase in dues just getting new members to sign up. There are other archery places opening up in our area which means more archers are starting with others than our club. Maybe have another Open House every year or another Fun Shoot and bring your friends. Think of more ideas for next meeting

7. Director’s Report:
3D Bryan Harper – done
Hunting Brad Luckhurst – absent
Maintenance Bruce Peters – fine
J.O.P. Carlee Howard – absent but going good
Club Supplies Penny Howard – absent
Family Night Richard Kennett – not too bad
Membership Janis Hagell – 174 members
Communication John Ladouceur – everything in ok, going to put the 3D
Map on our website from Bryan Harper
Target Roger Walker – Friday morning needs help building field
butts from 9:00 a.m. to noon
Director-At-Large Dan Stewart – fine

8. Date of next meeting: May 20th, 2009

9. Motion to adjourn: Meeting to adjourn by Dan M., at 8:37 p.m., 2nd by Bryan H.