Notices & Minutes
Date of next meeting: Wednesday May 7, 2008
@ 7:30 p.m.
COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
April 2, 2008
Meeting called to order by Eric W. at 7:40 p.m.
1. Members present: Dan Milne, Dawn Peters, Eric Walker, Janis Hagell, Richard
Browning, Brian Harper, Ron Crawford, Carlee Howard, Penny Howard, Roger
Walker, Dan Stewart, John Ladouceur, Jim Bissenden, James Milne (none voting)
2. Dawn P. read the minutes from the March general meeting. Change one thing on
the 2009 to 2008 (I guess I got ahead of myself)
Dan M. moved to adopt them as read, 2nd by Carlee H. passed
3. Correspondence: Al Wills-update on shoots, FCA info email, NAIG information
and questionnaire (sent to Dan M. and Eric W.), three emails from members about
JOP not on because of spring break, a thank you from a new member, website info
By Mail: ISCU Bank Statement & Gaming Statement, Hydro, Bucky’s
4. Treasurer’s Report: They were all attached to the minutes they are self explanatory
Dan M. moved to accept the treasurer’s report, 2nd by Carlee H. passed
5. Old Business:
· N.A. Indigenous Games – Eric W. – the contract was singed on Tuesday morning-the gist will give us $5,000 plus 40 animals. We would be responsible for score cards, set up of course, out of pocket expenses, judges, any added insurance. We will be starting a list for the Games people what they are required to do. There will be a maximum of 200 shooters.
· Direct Access Grants – Dan M. – working on it
· Newsletter – Carlee H. – needs directors to send her things, by next Tuesday (April 8, 2008)
· Gate Stopper – Bruce P. – very nice job but, we need to be able to see the end of the gate (reflectors or ribbons)
6. New Business:
1. What should be done for the Hellhole Shoot – Dan M. – we are having a work party on April 12th, 2008 at 9:00 a.m. The outside range needs some work done to it, firewood, clean up the clubhouse, and the grounds, fix our targets, etc, etc.
The last work party did a real good job and it was appreciated
2. March 29/30 the Pathfinders – wonderful clean up job and the Pathfinders wish to come back in June if possible. After we went through the calendar we realized that is not possible, Eric W. will phone them and let them know this.
3. April 5th from 1-4 the will be a party at the clubhouse – Eric W. needs help with the kids, Penny H. will try to come out to help if possible.
4. Dart Night – Carlee H. – The first night will be Wednesday, April 9th at 7:00-8:30 p.m. No one under 15 years of age please. White and Black boards are preferred.
5. We are going to need a lot of help with the two huge shoots coming up in the next few months. Eric W. is hoping that all the members are up for it. We are going to need work parties to prepare for our up coming shoots.
6. We are going to need two portable toilets for the NAIG Shoot
7. We are going to need volunteers for the two day shoot, and for the NAIG Shoot. We will need as least 15 for the NAIG alone.
7. Director’s Reports:
3D Dan Milne – Our six new targets will be in next week
Hunting Jim Bissenden – Bear Hunt – will be in May – a meeting
will be arranged when Jim can set a date, and a email will
be sent out to all the members
Maintenance Bruce Peters – absent
J.O.P. Dan Milne – Provincials went well and the Mail Match is
over and went well too. June 29th is the Outdoors Shoot
it is open to everyone – 900 in morning and a Field in the afternoon
Club Supplies Penny Howard – Topped up
Family Night Richard Kennett – going well
Membership Janis Hagell – 132 members as of today’s date
Communication John Ladouceur – happy
Target Eric Walker – May 17th Seniors’ qualifier – open to
everyone if they want – 900 round
Canada Cup is a full Fita – Eric said to check on Victoria’s
website for the date
Director-At-Large Richard Browning – going well
8. Date of next meeting: May 7, 2008
9. Motion to adjourn: Meeting to adjourn by Ron C. at 8:35, 2nd by Carlee H.
COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
March 5, 2008
Meeting called to order by Eric W. at 7:35 p.m.
1. Members Present: Dan Milne, Dawn Peters, Eric Walker, Janis Hagell, Richard
Browning, Brian Harper, Ron Crawford, Rob Gravelle, Ian Berry, Dean Holder,
Carlee Howard, Penny Howard, Georgia Newsome
2. Dawn P. read the minutes from the February general meeting.
Dan M. moved to adopt them as read, 2nd by Richard B. passed
3. Correspondence: Al Wills-update on shoots, FCA info email, Bowhunting
proposal (sent to Eric and Dan), two emails for information about kids coming
to our club (one sent to Dan and the other I emailed times and fees)
By Mail: ISCU Bank Statement & Gaming Statement, Hydro, Interest from
Term Deposits, B.C. Archer
4. Treasurer’s Report: The bank made an error by missing one deposit so is sending
us knew statements ($300.00 error)
5. Old Business:
- N.A. Indigenous Games – Eric W. – waiting to get word on the contract,any day now
- Direct Access Grants – Dan M. – working on it – shortly
- Newsletter – Carlee H. – it should be done soon
- Gate Stopper – Bruce P. - stopper coming
6. New Business:
- What should be done for the Hellhole Shoot – Dan M. –
Dan M. and Jim B. will meet next week to start to get the
area ready for the shoot
- Should we get art work for the Indigenous Games – Janis H.
NAIG will be looking after all of the decorations or art work
- March 29/30 the Pathfinders will be taking over the clubhouse
(a note will be sent out to all the members) Mail match will be cancelled for March 29, as the Pathfinders will be there
- April 5 from 1-4 p.m. there will be a birthday party at the clubhouse
(a note will be sent out to all the members)
7. Director’s Reports:
3D Dan Milne – We are going to be cleaning out the back
room and see if there is enough room for the new targets
also, going to check with NIAG about their Ccan’s as
well. Work party will be on March 15, 2008, at 9:00 a.m.
Hunting Jim Bissenden – absent
Maintenance Bruce Peters – just needs to put the post in for the gate
J.O.P. Dan Milne – J.O.P. Indoors is March 9, there are 8 kids
from our club attending
Dan M. motioned that our member get their registration paid and their $5.00 FCA fee should be $160.00 2nd by Rob G. passed (would come out of the Athletic Fund)
J.O.P. Outdoors is at the end of June there will be a 900 round in the morning and a field round in the afternoon
Club Supplies Penny Howard – will to topping up this month
Family Night Richard Kennett – going great
Membership Janis Hagell = 129 members as of today
Communication John Ladouceur – absent
Target Eric Walker – nothing at the moment
Director-At-Large Richard Browning – very happy
8. Date of next meeting: April 2, 2008
9. Motion to adjourn: Motion to adjourn by Carlee H. 2nd by Dan M passed at 7:57 pm.
COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
February 6, 2008
Meeting called to order by Eric W. at 7:45 p.m.
1. Members Present: Dan Milne, Dawn Peters, Eric Walker, Janis Hagell, Roger
Walker, Richard Kennett, John Ladouceur, Richard Browning, James Milne
(not voting)
2. Dawn P. read the minutes from the January general meeting.
Spelling mistakes (Bank and $2,977.00) also, J.O.P. Indoors is March 9, 2008
John L. moved to adopt them as read, 2nd by Richard K. passed
3. Correspondence: Al Wills-update on shoots, FCA info email, Tera-byte renew
the Domain name-sent to John L. (which he paid and reimburse John at the meeting)
Janice C. –sent to Janis H. (mail match stuff)
By Mail: ISCU Bank Statement & Gaming Statement, Hydro
Dan M. moved to adopt them as read, 2nd by Roger W. passed
4. Treasurer’s Report: Penny & Carlee have been sick, Penny has finished with the
books, she will talk to me later about them.
5. Old Business:
- N.A. Indigenous Games - Eric W. – going well, contract will be signed soon.
The club will walk out with our labor paid and 40 targets
- Direct Access Grants – Dan M. – working on it
6. New Business:
- Safari Shoot – Sheet attached
- Newsletter – Carlee H. – Send her whatever you want her to put in
- Gate Stopper – Janis H. – Bruce P. will put a post in so that it is easier to close
- Clarification on New/Renewed Memberships – Janis H. –
Richard K. motioned that you have to be a non member for a
minimum of a full two years, before you can get pro-rated as a new member 2nd, by Janis H. passed
5. Same address on the Application Forms – Janis H. – the 18 year old has to be attending school full time, does not have to live at home address to be part of the Family Membership
7. Director’s Reports:
3D Dan Milne – Where do we put all the targets that are coming
for the Games? (build our own shed, Ccan, NAIG equipment shed after the Games). Targets come in July so pricing it out right now.
Hunting: Jim Bissenden – absent
Maintenance Bruce Peters – put in the post for the gate
J.O.P. Dan Milne – Provincials are in the beginning of March.
Kids Winter Games – practice this Sunday 10th, 2008
Outdoor’s might be in Vancouver if we cannot get enough
kids involved on the island.
Club Supplies Penny Howard – absent
Family Night Richard Kennett – great
Membership Janis Hagell – there are 124 members as of today’s date
Communication John Ladouceur – The domain has been paid for two years
Target Eric Walker – FCA Regionals are on March 2, 2008 at our Clubhouse.
Pathfinders have rescheduled for March 28-29, 2008, check with them before the due date
Director-At-Large Richard Browning – really happy
8. Date of next meeting: March 5, 2008
9. Motion to adjourn: Motion to adjourn by Richard K. 2nd Dan M. passed at 8:17 p.m.
COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
January 9, 2008
Meeting called to order by Eric W. at 7:38 p.m.
1. Members Present: Dan Milne, Dawn Peters, Eric Walker, Janis Hagell, Jim
Bissenden, James Milne (not voting)
2. Dawn P. read the minutes from the December general meeting.
Dan M. moved to adopt them as read, 2nd by Jim B. passed
3. Correspondence: Al Wills-update on shoots, FCA info email, members who
emailed about Safari Shoot, the Trees, and Membership (which Dawn P. answered
By Mail: ISCU Band Statement & Gaming Statement, Hydro, ISCU renewal for
Insurance, Bucky’s monthly bill for two months, B.C. Assessment, B.C. Archer
Dan M. moved to adopt them as read, 2nd by Jim B. passed
4. Treasurer’s Report: Penny Howard still has the books no report until next month
5. Old Business:
- N.A. Indigenous Games – Eric W – there is approx. 194 shooters, 40 animal Targets. The meeting of the minds is on January 24, 2008 to discuss contract
- Direct Access Grants – Dan M. – Working on it
- Checking out our insurance to increase the coverage – Dawn P. – the
Insurance was paid $2,077.00 on January 4, 2008
6. New Business:
- Safari Shoot – going good meeting on Saturday January 12th, at 9:30 to put targets out
- Newsletter – Carlee H. – send Carlee whatever you want to be put in the Newsletter
- The purchase of new 3D targets – Dan M. – Dan M. motioned to obtain
targets (6-7) for $2,000 plus a couple of repair kits ($200.00) 2nd by Jim B.
passed
(we also have to order the deer for the Hellhole Shoot draw prize,
will try to see if we can get them donated first - Jim B.)
7. Director’s Reports:
3D Dan Milne – done already
Hunting Jim Bissenden – This May 2008 will be the first bear Hunt
Maintenance Bruce Peters – The safety bar will be put up this Saturday
morning January 12, 2008
J.O.P. Dan Milne – Indoors will be at our club on March 9th, 2008
Regionals, for Mail Match, will be at our club on February
4th, 2008
Club Supplies Penny Howard – Topped up
Family Night Richard Kennett – going good
Membership Janis Hagell – 101 memberships to date
Communication John Ladouceur – absent
Target Eric Walker – Seniors Games Trials are scheduled for
May 17, 2008 – 900 round
B.C. Winter Games - February 21-24 in Kimberley – Dan
M. motions to pay for James M. too attend and have the
fees go through Athletic Fund of $150.00, Jim B. 2nd
passed
Director-At-Large Richard Browning – absent
8. Date of next meeting: February 6, 2008
9. Motion to adjourn:
Motion to adjourn by Dan M. 2nd Jim B. passed at 8:19 p.m
COWICHAN BOWMEN ARCHERY CLUB
GENERAL CLUB MEETING MINUTES
November 28, 2007
Meeting called to order by Eric W. at 7:05 p.m.
1. Members Present: Dan Milne, John Ladouceur, Al Denis, Dawn Peters, Bruce Peters,
Rick Dudman, Roger Walker, Richard Browning, Eric Walker, John Peterson, Janice
Creed, Dan Stewart, Janis Hagell
2. Dawn P. read the minutes from the November general meeting. Dan M. moved to
adopt them as read, 2nd by Roger W. passed
3. Correspondence: Al Wills-update on shoots, FCA info email, ICANN about our web
site-sent to John L., Wood Party – cannot attend, thank you letter from Women’s
Centre
By Mail: ISCU Bank Statement & Gaming Statement, Hydro, FCA info package,
ISCU renewal for insurance
Richard B. moved the correspondence be accepted 2nd by Roger W. passed
4. Treasurer’s Report: Attached
Dan M. moved to accept the Treasurer’s report, 2nd by Bruce P. passed
5. Old Business:
N.A. Indigenous Games – Eric W. – N.A. Indigenous Games – Eric W. – there is a meeting in December to work the details out but the NAIG require a rider be in place in the Club’s insurance for the week of the games and a copy of our insurance showing the rider be submitted to them.
- Direct Access Grants – Dan M. – ongoing
- Wood Work Party – Eric W. – went well
- Checking out our insurance to increase the coverage – Dawn P. –
2 million = $263.00 more a year
3 million = $438.00 more a year
5 million = $665.00 more a year
Roger W. motioned to increase our insurance to 2 million 2nd by Janice C. passed
6. New Business:
- People wearing perfume/colognes in the clubhouse – rather than having the clubhouse putting up another sign, Eric W. will handle the matter when required.
- Cancellation of a 3D Shoot – Eric W. – The August Shoot will be cancelled as the NAI Games will be on the week before and it was learned from past experience this is too much to ask of our members.
3. Next Meeting in January 2008 – It was decided to have it on January 9th, 2008
4. Annual New Year’s Day Party – Send out a notice that it will be held on January
1, 2008, and if anyone would like to bring a plate of goodies to share, it would
be most welcome. Also, if anyone is finished with their xmas trees before
January 1, 2008, they could bring them to the club where they would be set
out in the shooting lanes for the party.
7. Director’s Reports:
3D Ron Crawford – nothing
Hunting Brad Luckhurst – nothing
Maintenance Bruce Peters – everything is ok
J.O.P. Dan Milne – mail match has started
Club Supplies Penny Howard – fine
Family Night Richard Kennett – going good
Membership Janis Hagell – 260 members at this time.
Communication: John Ladouceur – nothing
Target Eric Walker – nothing
Director-At-Large Richard Browning – good
8. Date of next meeting: January 9, 2008
9. Motion to adjourn:
Meeting to adjourn by Dan M. 2nd by Rick D. at 7:32 p.m.
COWICHAN BOWMAN ARCHERY CLUB
ANNUAL GENERAL MEETING – November 28, 2007, 7:40 p.m.
Minutes
1. Members present: Dan Milne, John Ladouceur, Al Denis, Dawn Peters, Bruce Peters, Rick Dudman,
Roger Walker, Richard Browning, Eric Walker, John Peterson, Janice Creed, Dan Stewart, Richard
Kennett by proxy
2. Dawn P. read the minutes from the November 22, 2006 Annual General Meeting. Dan M. moved
to adopt the minutes as read, 2nd by Rick D. passed
3. No extraordinary meeting were held in the previous year.
4. President’s Report: Eric W. - I would like to say ‘thank you’ to all the members that supported me
and the directors. I think this year we did a lot of good things and I hope everyone enjoyed the
programs and shoots that we put on. It is only with your help that we can continue to keep this
club going forward. The programs that we offer cannot be done without the co-operation and
support of all the club members.
5. Vice-President’s Report: I would like to thank all the members that helped in the last year.
The 3D Shoot in June went very well and fun was had by all. I like to see the club changing and
moving on up.
6. Year End Fiscal Report: - Dawn P. read out the report that Marg Beaudry prepared
Report adopted as read by Janice C. 2nd by Roger W. passed
7. Election of 2008 Executive – conducted by Janice Creed
Janice C. called for nominations for each of the executive positions, and where there was only one
Person standing for a position she declared them by acclimation.
President Eric Walker
Vice-President Dan Milne
Secretary Dawn Peters
Treasurer Dawn Peters – Dawn P. executive title will be Secretary/Treasurer
8. Election of 2008 Directors – conducted by Janice Creed
One written notice of willingness to run for Family Night by Richard Kennett, and one verbal to
Dan M. as Jim Bissenden was out of town and is wanting the Hunting directorship.
Janice C. called for nominations for each of the directorships, and where there was only one person
Standing for a position she declared them by acclimation.
3D----------------------------------Dan Milne
Family Night----------------------Richard Kennett
Maintenance-----------------------Bruce Peters
J.O.P.-------------------------------Dan Milne
Target-------------------------------Eric Walker
Clubhouse Supplies--------------Penny Howard
Director-At-Large----------------Richard Browning
Communications------------------John Ladouceur
Hunting-----------------------------Jim Bissenden
Membership-----------------------Janis Hagell
9. New Business:
- 3D Directorship being a committee of three or more – Dan M. – we would run a committee just for
a shoot. Dan M. will be calling on all members for support.
- A life time membership for Richard Kennett – Janis H. – Janis H. motioned that Richard K. be
given a life time membership, 2nd Eric W. passed
- An age limit on Family Memberships – Janis H. – definition of a family membership needs to be clarified as some membership forms are including up to 5 adults. A Family Membership will only consist of 2 parents and children under 18 years of age and must reside in at the same residence. An 18 yr old will be allowed as part of a family membership if they are attending school full time and residing within the residence otherwise when a member turns 18 years they will be considered an adult and must pay adult membership. This will be put into our new brochure and will take effect December 1st, 2007. Janis H. motioned the age limits 2nd by Roger W. passed
10. Election of Auditors: Pat & Penny Howard – Bruce P. motioned 2nd Dan M. passed and accepted
11. Other Business:
- Conformation of 3D Shoot dates for 2008
Safari Shoot January 13th, 2008
Hellhole June 7-8, 2008
Harvest Moon October 12th, 2008
- Changing of lock combinations – Eric W. – After the January 13th shoot
12. Motion to adjourn by Dan M. 2nd by John L. at 8:47 p.m.
